Logistics Coordinator

**Company Overview**:
Since its foundation thirty years ago, UFO has steadily built up the reputation of being one of the world’s leading manufacturers of complete fibre optic, and LED lighting systems.

UFO is a privately owned company and we are proud to have our company headquarters in Coldstream where we have a 6,500m2 design, manufacturing and distribution facility.

**The Role**:
Universal Fibre Optics Ltd are looking to employ an enthusiastic, forward thinking **Logistics Coordinator **to work within the finance & administration team. Responsible for ensuring that shipments reach our clients in line with the delivery schedule whilst maintaining accurate records for internal use and to comply with legislation.

**Duties include**:

- Liaise with our production department to ensure paperwork and collections are arranged in time to meet the delivery schedule.
- Prepare commercial invoices, packing lists and any other relevant export documentation and ensure that documents are supplied with each shipment.
- Obtain quotes for shipments and book collections by couriers.
- Update our system with tracking details on a daily basis.
- Track shipments daily, resolve any delivery issues that may arise and communicate changes to expected delivery dates to our sales team.
- Maintain records of export paperwork and proof of delivery.
- Raise investigations or claims with the courier for late or lost consignments.
- Prepare and submit relevant reports as required.
- Annual review of courier rates.
- You will also be required to assist the finance & administration team with general day to day administration duties.

**Requirements**:

- A good working knowledge of Excel, Word and Outlook.
- Excellent verbal and written communication skills.
- To be organised and have good attention to detail.
- Experience of a similar role in an office environment.
- Trustworthy and capable of confidentiality.
- The ability to work to tight deadlines.
- Ability to learn, adapt and take ownership of tasks as assigned.

Previous experience in a logistics role with export documentation is preferred but not essential as training will be given.

**Our standard office hours are**:

- Monday to Thursday - 08:30 to 17:15
- Friday - 08:00 to 15:30

**_*Please note: UFO would not like to be contacted by recruitment agencies to help fill our positions._**

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: 01_23_Logistics