Legal Aid Costs Administrator

This role involves but is not limited to:
Co ordinating Legal aid costing.

Costing and submission of Legal Helps.

Submit outcomes on CCMS for discharging certificate.

Upload final order to complete discharge of public funding certificate.

Allocate costs for counsel on CCMS so counsel can submit their bill.

Address general notifications and actions on CCMS

Request orders from the courts or other parties in involved.

Search Mattersphere for Court Orders, Attendance Notes, Certificates or any other documentation required by the external costs for drafting bills.

Liaise with Chambers, Experts, other Professionals for update on matters or the request for amended fee notes/invoices.

Chase Fee Earners for their approval on matters in the billing process to progress matters and get the final bills paid.

Download BACS statements to calculate BACS total and workout the Analysis.

Send BACS Statements to all offices and others.

Separate the POA report into individual Fee Earner Reports to send.

Identifying files that are within the time period for claiming a payment on account. Then Submit POA’s on CCMS and old style certificates.

Request Recoupments on CCMS and the LAA for old style certificates.

Request reinstating certificates for matters that need additional work i.e. counsel was not paid but matter was finalised.

Go through the trackers and identify matters that are stuck in the billing process and find a solution.

General Ad Hoc for FE and External Costs - intervene and assist if required.

Upload documents and assessed letters onto the portal if this has not been done.

Check accounts and ledgers for evidence of payments for the bills and send the externals where appropriate.

General administration of documents - filing, scanning and archiving.

Urge ALL to use the portal when communicating with FE and External Costs to ensure the fluidity and efficiency of the portal (we are all then updated in real time).

Change the status on the matters in the portal to reflect the stage when it is out of sync.

Send files for costing on behalf of fee earners if they are inundated with caseload.

Send signed documents/other documentation from the FE to the external costs

Locate and send files out for costing through the portal, ensuring all relevant costing documents are available so the externals can cost the matters.

**Requirements**:
Experience of CCMS and CMRF.

Have a good understanding of the accounting system, the banking system and case management systems.

Full knowledge, experience and understanding of the Solicitors Accounts Rules is required.

Ability to communicate at all levels and across all departments.

Ability to prioritise and meet deadlines.

Ability to work well independently and as part of a team.

High levels of attention to detail.

Professional approach.

Strong verbal and written communication skills.

Travel to other offices.

Company Core Values:
**Aspirations**:To be the best that you can, motivated to do things better, works smarter not harder, embraces changes, learns from mistakes, takes an interest in the vision of the business

**Integrity**: Open and honest, shows respect, admits mistakes, looks at ways to improve and share ideas

**Innovation**: Creative and Dynamic, Adaptable to change, seeks ways of doing things better, get involved with work that makes a difference, continuously learns new things for personal development

**Commitment**: Relationships for the long-term