Finance Addminstrator

FINANCE ADMINISTRATOR

CHICHESTER

SALARY UP TO £26,000

Job Purpose: The Finance Administrator is responsible for the daily administration of all aspects within the finance department including office management, ensuring that all financial reporting and associated activities are completed in an accurate and timely manner. This will include meeting external accounting deadlines and ensuring that the statutory and management accounts are able to be produced in a timely manner. This role reports directly to the Finance Manager.

Our client are a unique business in which remote working is encouraged around office time. Possible travel may be required and varied hours during busy periods due to our industry.

The Finance Administrator must be flexible, willing to work extra hours in order to ensure deadlines are met and able to perform well under pressure. They must be self-motivated, well organized and capable of planning and directing in order to ensure that their personal and department goals and objectives are met.

Below is a summary of this role’s responsibilities, but please be aware the dynamics and requirements will change and develop, and we encourage personal development at all levels backed by a can-do attitude and personal drive.

Key responsibilities:

- Data entry & maintenance of the Company’s financial management system.
- Process customer invoicing to ensure accuracy against customer POs and quotes.
- Process supplier invoicing to ensure accuracy against POs and quotes. And cross-references balances against monthly statements.
- Manage bank activities including reconciliations of bank and credit card statements.
- Compile weekly supplier payment runs in-line with payment terms.
- Prepare financial and statistical reports as required.
- Compile the Company dashboard monthly.
- Assist in the preparation of monthly Management Accounts.
- Assist in the preparation of statutory accounts ensuring adherence to processing deadlines. Statutory accounting, VAT and Company tax declarations, produced in a timely and accurate manner.
- Credit control and administration functions across all departments to ensure payments are collected in a timely manner.
- Update the daily cashflow.
- Recommend changes in financial policies and procedures, as necessary.
- Monitor established internal controls to assure proper compliance.
- Assist with planning and implementing changes in the accounting system.
- Review all new clients credit account forms, credit check and reward credit limits. Monitor and review regularly.
- Review supplier T&Cs and complete any new supplier account forms.
- To be a point of contact for team members regarding the Company CRM/Quote and PO system.
- Support the Company with some general office management tasks such as minute taking, travel booking and stationery ordering.

Skills/Qualifications:

- Qualification to AAT level 2 required, or currently studying a finance qualification.
- Experience in a finance role preferable, but not essential. Previous experience of Xero beneficial.
- Excellent reporting skills, a keen eye for detail. Advanced Excel experience preferable. - Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).
- A high level of organisational skills and the ability to prioritise multiple tasks.
- Ability to maintain good working relationships with colleagues and management.
- Ability to communicate well both orally and in writing with a wide range of people.
- Experience working in a creative company or in events beneficial, but not essential.

IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR CV TO SONNY MEARS AT BROWNS RECRUITMENT GROUP AS DIRECTED.