Personal Assistant

4 weeks ago


North London, United Kingdom HR GO Recruitment Full time

HRGO are recruiting for a **Personal Assistant** on behalf of a trusted public-health organisation with an immediate start

**Type of contract - 3-6 months with the possibility of extension**

**Rate of pay - £11.76 - £14.32 per hour.**

**Hours of work - 37.5 hours a week**

**Location - Harrow, North West London.**

You may also be required to work at different locations from time to time.

Duties and Responsibilities:

- Ensure the smooth operation of the assigned ICS Management Team working commitments by providing a highly effective liaison service within the division, other Trust departments and with a wide range of external bodies and individuals.
- Prepare ICS data & activity reports as required.
- Be responsible for the smooth running of the ICS administrative service, handling general office management and facilities issues and for the development and maintenance of efficient and effective systems and processes.
- Provide administrative support to the ICS team, including arranging meetings.
- Manage the division's diary and provide secretarial support to the ICS team.
- Assist with the preparation of presentations, reports, and other documents as required.
- Ensure that all incoming and outgoing mail is dealt with promptly and efficiently.- Maintain and update any files, records, or directories used by the division, including any filing systems, ensuring these are kept accurate and current for reference purposes, avoiding duplication.- Analysing and preparing data in a presented format with a breach report whenever required.

Job requirements:

- Educated to degree level or evidence of equivalent level of ability, e.g. considerable experience of working within NHS environment with knowledge of a full range of administrative and organisational procedures.
- Strong healthcare background.
- Advanced typing and/or secretarial course.
- Diploma or secretarial qualification or equivalent Business Administration Qualification.
- An experience professional Secretary/PA at a senior experience in a large complex organisation.
- Excellent written and verbal communication skills.
- Self-starter, able to work unsupervised and on own initiative with the ability to prioritise own workload and multi-task.
- Excellent administration and organisation skills, particularly diary management.
- Good time management.


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