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Operations Coordinator

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**Arena Event Services is a temporary event solutions company, designing and delivery complete environments and infrastructures for the most prestigious live events across the UK, Europe, Middle East & Asia. The company's offering includes temporary structures, seating, scaffolding, interiors, tableware, furniture, and ice rinks. Our clients include: The PGA Tour, Wimbledon, ITV, Kensington Palace, Cheltenham Festival, and more**

We are looking for an experienced and super-organised administrator with an interest in events to join our Operations Team within the Seating division. Operations are a very busy team and Operations Coordinators are in the midst of it, liaising and coordinating with the Projects team, clients / suppliers, Site Crews, and other stakeholders. Ultimate team-players, they are absolutely pivotal to the successful delivery of our Projects for our amazing clients.

**Responsibilities**:

- To coordinate crew resources for events throughout the UK and Overseas._
- Confirming Crew, Agency and Subcontractor bookings via crew schedule / manager.
- Support the Crew Manager with maintaining accurate absence records for the crew.
- Develop and maintain the Preferred Suppliers List for agency personnel and subcontractors, ensuring contracts are in place and IR35 determinations are carried out.
- Coordinate and book all accommodation for Arena site crews and sub-contractors and all site transport, including haulage and flights, when required for international events.
- Coordinate and book plant machinery for projects.
- Oversee accreditation process, taking instruction from project coordinators.
- Ensure crew carrying out international assignments have the required work Visa's and skill accreditations.
- Raise Purchase orders and process invoices.
- Provide general administrative support to the Operations Management Team.
- Reporting any potential hazards identified.
- Any other duties reasonably requested by the line manager and warehouse management team; provide necessary cover and support for other operations coordinator as required

**Person specifications**:
**Skills & Experience required**:

- Full UK Driving Licence
- Experienced Administrator
- Confident Microsoft Office user, particularly Excel
- Excellent communication skills, listening, verbal and written.
- Excellent organisational skills with attention to detail and a proven ability to multitask.
- Ability to work under pressure with tight deadlines, effectively manage own workload and competing priorities
- Friendly, Approachable and supportive personality
- Interest and desire to learn and develop professionally.

We look forward to hearing from you

Arena is a signatory to the Care Leaver Covenant and is committed to provide additional support for those leaving care by offering them employment opportunities, mentoring and pastoral support.

**We offer**:

- **Competitive pay and benefits**:

- **Cashback Healthcare Scheme**:

- **Cycle to Work Scheme**:

- **25 days of holidays + bank holidays**:

- **24/7 Employee Assistance Helpline**:

- **Long Service Awards**:

- **Discounts and cashback deals through our partner portal.**

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£25,000.00 per year

**Benefits**:

- Cycle to work scheme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hungerford: reliably commute or plan to relocate before starting work (required)

Work Location: One location