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Admissions Support Assistant

4 months ago

Cardiff, United Kingdom Cardiff University Full time

**Advert**

**Admissions Support Assistant**

**School of Healthcare Sciences**

An exciting opportunity has arisen to be part of a busy and dynamic team supporting the delivery of recruitment and admissions activities for the School of Healthcare Sciences.
- You will play an integral part of a well organised team and must possess excellent communication skills, the ability to the work effectively with others and to solve problems using initiative and creativity. Based within the Admissions team, you will provide a high level of administrative support, carrying out critical Admissions tasks to support Academic teams to achieve commissioned numbers. You will be required to work one weekend in the year for the annual confirmation, clearing and adjustment cycle and annual leave will be limited within August until the exact dates for each annual cycle are confirmed.
- This position is full-time, 35 hours per week and fixed-term for 12-months to cover a period of maternity leave.
- Secondment opportunity welcome - please note for Cardiff University members of staff interested in this post on a secondment basis, permission will need to be sought from your current Line Manager before applying.**Salary**: £22,197 - £24,144 per annum (Grade 3).
- Please note that appointments are usually made at the bottom of the salary scale.**Date advert posted: Wednesday, 10 May 2023**

**Closing date: Wednesday, 31 May 2023**

**Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.**

**JOB PURPOSE**
- This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.
- As the biggest university in Wales - and a major employer, with more than 7,000 staff - we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.**Duties and Responsibilities**

**Key Duties**
- Providing efficient and effective admin support for the organisation of all aspects of the student selection and admissions activities.
- Create good working relationship with key contacts to help improve service levels
- Actively contribute to the success of the team and support the supervision and management of it.
- Work with others to make recommendations for the development and improvement of current processes and procedures.

**Specific Duties**
- Undertaking frequent monitoring activities in relation to the recruitment/selection of applicants, dependent on the point in the cycle this may include the provision of data to the Senior Admissions Officer, Director / Deputy Director of Admissions, Deputy School Manager, School Manager, Head of School and / or Admissions Tutors and Professional areas.
- Supporting the School led admission processes, including making arrangements for interviews days, appropriate record keeping of selection processes and assisting with the expedient decision of outcomes to admissions, to provide/co-ordinate interview feedback as appropriate, utilising the Student Record System (SIMS).
- Working with the appropriate teams and departments to ensure appropriate content, communications send lists (to ensure correct recipients) and that data protection requirements are met.

**General Duties**
- Abide by all University policies and undergo appropriate personal and professional development.
- Perform other duties which are not included above, but which will be consistent with the role.
- Uphold the Professional Services Values & Behaviours or local equivalent.

**Person Specification**
- We are looking for a team player who will work with colleagues to provide a great service to students and applicants. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
- This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment, showing your transferable skills and potential to be successful in the role. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team.-
- Please note that these are