Procurement Administrative Officer

3 months ago

Lowestoft, United Kingdom Centre for Environment, Fisheries and Aquaculture Science Full time

**Details**:
**Reference number**:

- 289488**Salary**:

- £25,915 - £27,116- Please note that this is pay award pending.**Job grade**:

- Executive Officer- Pay Band 4**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support
- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LowestoftAbout the job

**Job summary**:
The role is to provide administrative and contract management support to the procurement team at Cefas. This small but busy team secure a range of contracts covering the full breadth of goods and services that Cefas requires to deliver its science.

This is a diverse role and will primarily involve managing suppliers in line with contract management principles to form exceptional value adding relationships, providing consistent service delivery whilst advising the wider Cefas on the best approach to buying a variety of low value purchases. The role will also include running small scale procurement exercises.

The post is interesting and varied. It requires pro-activity, good communication skills and an outgoing and enthusiastic approach to challenges with excellent attention to detail. The procurement team is well-established and has a great team ethos focused upon procurement excellence, continuous improvement, robust contract management and knowledge sharing.

Full training and support will be provided.
- and late-career changers with transferable skills, people from all backgrounds and circumstances regardless of disability, gender, age, ethnicity, LGBT+ identity and socio-economic status.

**Job description**:
The main roles and responsibilities for this position include, but are not restricted to:

- Managing supplier delivery though good contract management principles and practices;
- Building, maintaining and managing supplier relationships and keeping up good communications, ensuring that a professional and consistent approach is taken in relation to all supplier relationships;
- Running monthly spend reports across a variety of requirements;
- Creating tender and contractual documentation from standard templates;
- Supporting the low value request for quotation process including commercial evaluations and contract award;
- Building and maintaining collaborative working relationships with internal colleagues and closely participating in Cefas initiatives;
- Managing any administration of the internal Procurement SharePoint site as well as updates to the Cefas intranet; and
- Providing administrative support to the wider Procurement team on larger procurements, contracts, or renewals.

**Person specification**:
The following are essential criteria required for this role and you must be able to demonstrate your skills and experience in the following areas:

- Experience of working collaboratively across a range of stakeholders to gain buy-in using appropriate communication & influencing skills;
- Ability to manage relationships to ensure continuity of delivery and continuous improvement;
- Experience of working effectively as part of a team, taking ownership of tasks and contributing ideas to colleagues;
- Good communication skills, both verbal and written with experience in delivering in an online/virtual environment as well as in person;
- Accuracy and good eye for detail with the ability to absorb detailed information sometimes lengthy in nature;
- Experience of using MS Office 365 including MS Teams, Word, Excel and/or other web-based systems;
- Ability to work flexibly and to organise and re-prioritise own workload to meet deadlines; and
- Good organisation skills and ability to manage multiple tasks across a variety of different categories.

Academic qualification required for this post is a relevant Level 3 qualification, however, demonstrable relevant work experience will be considered.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Generous annual leave entitlement - Cefas offers 25 days' annual leave on entry (rising to 30 days over first 5yrs) for full-time new entrants to the Civil Service. Employees receive 8 public holidays a year, plus an additional day to mark the late Queen's birthday
- Access to learning and development tailored to your role
- A working environment that supports a range of flexible working options
- A working culture which encourages inclusion and diversity
- Staff recognition vouchers
- In-year award scheme

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.**Application Process**

**Sift**

Interview schedule and details will be confirmed on release of the sift results.

**

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