Document Controller

3 weeks ago

Emersons Green, United Kingdom ALD Automotive Limited Full time

ALD is uniquely positioned as an international organisation which has kept its Bristol-based family roots. We are proud to be part of the international French financial services firm, Société Générale, and to uphold the highest ethical and regulatory standards.

ALD Automotive is the leading vehicle leasing operation in Europe, managing over 1.6 million vehicles across 43 countries. Within the UK, ALD has a portfolio of over 150,000 leased and fleet managed vehicles and is a market leader in innovation and servicequality. A fully owned subsidiary of Société Générale we are global leaders in mobility solutions providing full-service leasing and fleet management services, Ranked #3 Worldwide and #1 in Europe by number of contracts under management.

Through our Move 2025 strategy, we will become the global leader in our industry. That means investing in innovation and technology, sustainable solutions, state of the art digital capability and OF COURSE OUR PEOPLE

If you come to work for ALD, you will be part of this exciting journey.
Are you looking to take the next step in your career?
Are you looking for an exciting challenge, with plenty of growth opportunity?

**_As a result of reorganisation within the procurement team we’re looking for a Document Controller to enhance capability. The department is responsible for embedding a new sourcing and procurement model within ALD to both enhance central controlof external spend whilst build internal capability and 3rd party supply partnerships._ Initially offered as a 12 Month Fixed Term Contract.**

**Key Purpose**
- You will become an integral part in developing ALD’s Procurement capability through introducing robust supplier monitoring and supply chain management best practice which will include:

- Build relationships with stake holders and high-risk suppliers to obtain the necessary data for compliance
- Becoming the custodian of supplier monitoring and approval for the business
- Ensure all suppliers, when set live, have the correct control and governance fulfilled.

**Summary of Responsibilities**
- For all suppliers maintain a report recording basic status, contact and regulatory data.
- For suppliers deemed high-risk this will require additionally:

- Obtain from suppliers the due diligence data required
- Provide reporting processes for the business
- Manage the Supplier on boarding process when approved
- Coordinate document verification, auditing all data returns for false positives
- Develop a monitoring process and raise any non-conformance identified
- Create and maintain a share-point file for each high-risk supplier
- Lead on quarterly compliance actions to ensure thorough supplier due diligence has been performed
- Lead on the training and use of supplier database to establish and monitor higher risk suppliers
- support in additional ad-hoc compliance requests related to Procurement, including but not limited to Modern Slavery, Sustainability and GDPR,
- Update supplier data base and ensure all compliance is within date

For the wider Procurement operation:

- Liaison with Group / Risk on new policies and procedures
- Be the recognised 'go to’ person for procurement supplier compliance matters
- Use of Group sourcing and supplier management tools
- Support wider team with sourcing activities and tenders
- Be in an integral part of the front-line procurement service

**Essential Criteria**
- Exposure to supply chain management and / or procurement operation
- A background and experience in supplier approval documentation and the due diligence process
- Exposure to management information systems
- Proven relationship (and stakeholder) management skills
- Good data analysis and reporting skills
- Excellent organisational skills
- Proven ability to work as part of an effective team
- Ability to work at pace and delivery to agreed timescales
- Aptitude for coaching, training and empowering others outside of the department
- Experience in supporting transformational change or continuous improvement initiatives.

**What we can offer **
Generous contributory pension scheme
25* days holiday, in addition to bank holidays
Volunteering days to assist in charity work/CSR Initiatives
An excellent CSR agenda - Ecovadis Certification
Flexible working options available
Study leave where applicable
Enhanced parental leave
Occupational Health Programme
Introduction bonuses for referring an Employee or Customer
Access to LinkedIn Learning/time towards to your CPD
Cycle2work Scheme
EV charging points, bike storage, shower & changing facilities and car parking (limited)
Progressive/collaborative culture
- Don’t meet every single requirement? However excited by the prospect of working with us, as you offer most of the skills or experience we're looking for? Then please go ahead and apply, you could be just what we need _

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