Personal Assistant/administrator

4 weeks ago


London, United Kingdom FPS Flooring Ltd Full time

**About us**

FPS Flooring Ltd is a small successful business supplying and installing specialist timber flooring products to prestigious clients in the London area and throughout the UK. It is a well-established company with a strong client following based in West London. It has a relaxed and informal office environment but with the ambition to continue growing. We are looking for an exceptional person to work closely and support the Director managing existing relationships and business development.

FPS Flooring Ltd is a small successful business supplying and installing specialist timber flooring products to prestigious clients in the London area and throughout the UK. It is a well-established company with a strong client following based in West London. It has a relaxed and informal office environment but with the ambition to continue growing. We are looking for an exceptional person to support and closely with the Director managing existing relationships and business development.

**EXECUTIVE ASSISTANT: PERMANENT**

For this varied role, our Executive Assistant must be highly self-motivated and productive, extremely organised, have an amazing eye for detail, capable of multi-tasking and prioritising workload efficiently and above all must enjoy no day ever being the same.

**Start Date**: Immediate

**Salary**: £30,000 per annum pro rata

**Place of work**: FPS Flooring, 294 Latimer Rd, London W10 6QW

**Working Hours**: Could be full or part time possible job share from 20 hours per week over 5 days Monday - Saturday (1 Saturday a month on rota) with hours to be negotiated.

**Typical responsibilities of the job include but are not limited to**:
**PA to the Director**
- Management of diary, appointments, travel arrangements
- Provide one to one support to the Director in personal matters as required (scheduling of appointments, running errands etc)
- Screen calls, enquiries and requests, and deal with them when appropriate.

**Sales**
- Identify customer needs and expectations and develop ways to meet these appropriately.
- Work closely with the entire team to ensure the smooth running of works schedules.
- Assist with the preparation of Sales orders, Quotations and Work contracts.
- Assist with the fulfilment of sales from order to delivery.

**Administration**
- Provide high quality administrative assistance to the entire team.
- Assist in the maintenance and day to day upkeep of the office and showroom
- Manage and implement client CRM’s.
- Maintain supplies of stationery and equipment
- Manage filing systems and archive data.
- Develop and implement new administrative systems where necessary.
- Attend meetings and take minutes as appropriate.
- Ensure compliance with health and safety legislation.
- Assist with the management of stock inwards, outwards and rotation.

**Qualifications and training required**

Relevant commercial, sales or retail work experience is beneficial but not necessary

**CLOSING DATE FOR APPLICATIONS IS Monday 20thJanuary 2023**

Tell us what you can bring to this position and why you think it’s the right job for you.

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £26,000.00-£32,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 13/02/2023
Reference ID: EA PA FPS
Expected start date: 13/02/2023


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