Assistant Finance Officer

3 weeks ago

Malvern, United Kingdom Elim Foursquare Gospel Alliance Full time

**Assistant Finance Officer / Apprentice**

**Please note that we are happy to consider applicants who wish to pursue a Finance Accountancy Apprenticeship**

**Closing Date: 13 May 2024**
**Shortlisting: 14 May 2024**
**Interview: 22 May 2024**
**Salary**:NMW-£24,500

Based on knowledge, experience and relevant qualification.

**INTRODUCTION**

The Elim Pentecostal Church is a growing Movement of more than 500 Christian congregations and ministries in the UK and Ireland. Elim is also a leading UK charity operating within the non-profit sector as a single consolidated charity. Elim’s core vision and distinctive characteristics arise from its spiritual heritage as a denomination focused on Christian mission and ministry.

The Central Finance Department is responsible for managing all central income and expenditure, providing regular management reports to aid budget management and decision-making, and supporting all ministries and departments that operate from Elim International Centre in Malvern, including Regents Theology College, Elim Missions, Administration, Youth, Evangelism, and Training.

**THE ROLE**

The Assistant Finance Officer will work in the Elim International Centre and report directly to the Finance Manager (Central Finance Team). You will contribute to and support the Central Finance Team Function to maintain accurate and up-to-date financial records and provide timely support to all service users. You will be required to perform all tasks to enable the completion of Month End Accounts to Trial Balance in the first instance and develop your skills to cover additional duties.

The Central Finance Team is committed to Continuous Professional Development, so access to appropriate Apprenticeship training or consideration of relevant professional qualifications will be supported.

**DUTIES INCLUDE**:
Departmental responsibilities include accounting for all income and expenditure transactions, preparing data for monthly management reports and internal audit checks, and preparing and performing the monthly payroll.
- **Bank Reconciliations**: Daily reconciliation of DK Ledgers to Bank Statements.

This includes accessing and printing daily online bank statements, matching existing entries, producing imports for recurring transactions, and investigating and generating individual imports for all other transactions.

**- Purchase Ledger**: Coding and input of P/L invoices, sharing with Budget Holders for approval or query, preparation of monthly P/L payments Report for approval by Line Manager (FM), lining up BACS payment for authorisation and timely payment.

**- Multiple Accounts Ledger Maintenance**: Process income and expenditure transactions on a daily basis on several ledgers in readiness for twice-monthly Inter-Ledger reconciliations and Month-End completion.

**- Inter-Ledger Reconciliations**: Payments and Receipts between the ledgers need to be 'mirrored' (reconciled) and settled twice each month, mid-month and at month-end completion.

**- Journals**:Creating and coding import journals for income and expenditure items

**- Provide Income Facilities**: Provide facilities to collect and/or receive payments from donors via offering Direct Debit forms, taking credit and charge card payments over the phone, and /or providing bank details for Standing Orders or electronic/BACS payments to be made;
- **Digital Income Processing**: Review the digital donations facility (PayThru) weekly, collate reports for journal transfer into dK, and prepare the distribution of funds to Local Church bank accounts.
- **Expenses Processing**: Timely collection and processing of monthly expense claims for all staff and volunteers, ensuring that each department’s expenses are authorised and submitted on time.
- **Petty Cash**: Maintain a Petty Cash Imprest System by issuing petty cash as needed, collating PC vouchers, and reconciling vouchers and cash balance to the Imprest amount. Petty Cash should be reimbursed to the imprest amount on a regular basis.

**- Investigation Skills**:Exploring whatever avenues necessary to sustain the effective, efficient, and economical processing of all financial transactions and business data with accuracy and in a timely fashion.

**- Bank Liaison**:Liaise with the banks to identify transactions.

**- Scanning & Filing**:All documentation must be scanned for processing, and then filed frequently so as to keep storage folders and files up-to-date and to facilitate easy retrieval and investigation work.

**Month End Responsibilities**:
**- Complete to Trial Balance**: Production of M/E Trial Balance and reconciliation to Customers and Vendors Balances, for each Ledger.
- **Other Duties**:This list is an example of the level of tasks and responsibilities commensurate with your role but is not exhaustive. Therefore, your duties can be interchanged with tasks and responsibilities of equal level as the department's workflow and demands require.

**THE PERSON**

**ESSENTIALS**:
**Qual

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