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Receptionist/administrator

2 months ago

Mallusk, United Kingdom TRP Services 2 Full time

Our client, a leading charitable foundation are looking for Receptionist/Administrator with immediate effect.
- **Please contact Tracey in confidence on 077123 23536 - this role shall require ACCESS NI Clearance (agency shall provide same).**_

JOB PURPOSE;
The successful applicant will provide high quality and efficient administrative support to the support services team by maintaining reception and operating the switchboard and completely support services administrative duties in line with the following:

- **Mission & Values.**
- Compliance with all necessary legal financial requirements.
- Best practice standards relating to the provision of support services.

**Working hours: 9am - 5pm**

**Total hours per week: 37.5 per week**

**Benefits to You**
- Holiday pay
- Sociable working hours
- Professional & friendly working environment
- Temporary on-going (could lead to permanent placement)
- No Weekend work
- Pension Scheme

About our client:
Our client speaks up for and supports more than 25,000 children, young people, individuals and families each year. Through their work they enable them to overcome their challenges, empower positive change and support family unity. As a leading social justice charity across the island of Ireland, our client has more than 80 individual projects, operating from over 40 locations in 27 counties.

**Duties**:

- Cover reception from 1 - 5pm including breaks & holidays.
- Answering phones and transfer to appropriate staff member.
- Meet and greet visitors, staff and stakeholders ensuring visitor passes are printed, recorded and returned on exit.
- Record incoming and eternal post on daily basis.
- Update database recording staff attending internal training.
- Administer recording of stamps and money received for postage.
- Ordering catering for meetings, training events etc.
- Organise ID badges for staff, students and volunteers.
- GDPR Data Input
- Working from 9am - 12.30pm to catalogue client and business information.
- Physical and electronic archiving.
- Ad hoc duties for GDPR.

**Required**:

- Experience within an office environment
- 1 years’ experience within an administrative role
- Experience with inbound / outbound calls
- **TRP “The Right People” are an equal opportunities employer**_
- **TRP “The Right People” are a recruitment company acting on behalf of our client.**_

**Job Type**: Permanent

**Salary**: From £10.42 per hour

**Benefits**:

- Canteen
- Casual dress
- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mallusk: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: tbimm
Expected start date: 21/08/2023

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