Kering - Office Supervisor (Haywards Heath)

1 week ago

Haywards Heath, United Kingdom Kering group Full time

_**Your opportunity**_
- **How you will contribute**_

Key responsibilities include, but are not limited to the following:

- To provide a warm, courteous and prompt welcome on guests’ arrival
- The main point of contact for any visitor/guest or employee for the organisation/issuing staff or visitor access control passes.
- Dealing with building related issues such as attending tenants’ meetings, Health and Safety matters, parking permits. Be the main point of contact for building receptionist/security.
- Arranging all mail, international and local couriers in line with the Company procedure.
- Arranging taxis and chauffeurs for guests and employees
- Managing the meeting rooms calendar, booking and allocating meeting room space, ensuring meeting rooms are cleared and ready for the next meeting, ensuring IT facilities are set up and working. Organising refreshments where required and ordering lunches for meetings as requested.
- Liaising with the IT team on any IT equipment requests
- Ensuring the reception and office areas are kept clean and tidy at all times.
- Ordering office consumable such as copier toners, stationery, kitchen supplies and approval of related invoices.
- Maintaining stationery supplies and controlling the stock cupboards.
- Managing the collection of paper recycling and office archiving.
- Maintaining office storage facility, ensuring sales dockets and other paperwork filed appropriately.
- Overseeing the facilities to ensure cleaning standards are met. Liaising with the external cleaning company for stock supplies and service deliverables
- Supporting the Facilities team in booking maintenance visits and supporting contractors
- Supporting new joiners with Health and Safety measurements and safety regulations around the building
- Assisting in other administrative tasks as requested, such as managing the staff calendar and holiday bookings and scanning and saving documents to file)
- **Who you are**_
- Excellent communication skills both written and verbally
- Computer literate, including knowledge of Microsoft packages (Word, Excel).
- Previous experience of a similar role where they have been required to prioritise and multi-task various and competing demands.
- A good communicator with the ability to interface regularly with internal and external personnel at all levels
- Ability to be discrete, confidential and reliable at all times
- **Why work with us?**_

**Salary**: £17,654.69-£30,354.05 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Life insurance
- Private dental insurance
- Private medical insurance
- Store discount

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: In person

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