Team Assistant
1 week ago
**The Role**
- Provide mainline support to following departments: Finance, Marketing & Communications, Bid Teams & Project Managers based in the London office, i.e. assisting with board papers, following up on action lists etc.
- Answering the main telephone line, directing calls to appropriate colleagues, taking accurate phone messages
- Meeting and greeting all clients and visitors in a professional manner
- Assisting the PA to CEO with the co-ordination of on & off-site meetings, booking lunches/arranging catering & conference attendance
- Preparing and logging monthly expense claims for Directors and C-Suite Executives
- Managing internal meeting room diaries by booking rooms, and supporting the Junior Team Assistant to provide help in setting meeting rooms up, ensuring video conferencing equipment works, printing off the relevant papers in preparation
- Assist with daily queries, both internal and external
- Photocopying & printing files & appropriate documents
- Draft, format, and printing of relevant documents/letters
**About you**
- Have at least 2-3 years’ experience in a similar role
- Be in the office 5 days a week to support all departments within the group
- Good understanding of Microsoft packages including, Outlook Word, Excel & PowerPoint.
- Be open and communicative with a positive, can-do attitude & approach to work
- Willing to learn new skills & tasks to provide extra support during busier periods
- Be compliant with company procedures to generate best practice
- Provide cover to the CEO’s PA when on holiday or off sick by stepping up & fulfilling her duties
**The Package**
- Competitive base pay
- 25+ 8 public holidays
- Company pension
- Excellent L&D opportunities
**Job Types**: Full-time, Permanent
**Benefits**:
- Company pension
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Reference ID: TA2404
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