Cedar Administrator

CEDAR is part of Cardiff and Vale University Health Board with links to Cardiff University and is conveniently located at Cardiff Medicentre at the University Hospital of Wales with great public transport links, free parking and a secure bike cage.

We are looking for someone who shares our values of trust, respect, personal responsibility, kindness and integrity. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The role will involve the day to day running of the office, taking phone calls, managing enquires, ordering stationary, booking conferences and travel etc as well as working with the team to deliver a wide range of projects.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Cardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is “Caring for People, Keeping People Well”, and our vision is that every person’s chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.

Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

Administrative
1. Organises own workload within agreed timetables and policies set by the Head of Cedar.
2. Deal with incoming mail, sorting, filtering and bringing it to the attention of the Head of Cedar and other staff, as appropriate.
3. Deal with incoming telephone calls in a manner which contributes to the good reputation of Cedar.
4. Report sickness and annual leave records to relevant Cedar manager.
5. Provide organisational support for meetings, including organising the venue, taking minutes, transcribing notes, preparing minutes, etc.
6. Responsible for monitoring stock levels of stationery and IT consumables and raising purchasing requisitions as necessary.
7. Support Head of Cedar in arranging procurement of other assets and supplies in accordance with C&V UHB
8. Responsible for maintaining local financial and procurement records to ensure Cedar expenditure can be monitored and invoices sent to Shared Service and Accounts Payable. This involves ordering, checking receipt of goods and invoice details prior to obtaining an authorising signature and updating budget spreadsheets.

Evaluation Programme
1. Responsible for ensuring that scientific test equipment is sent for calibration at the required intervals, as advised by Head of CEDAR, and that the calibration results are reviewed by evaluators.
2. Support Head of Cedar/academic team by being responsible on collating relevant documentation, and obtaining relevant research papers/literature from the medical library.
3. Perform specialist tasks which contribute to the preparation of Evaluation reports. This may require the post holder to: design a database and input relevant data, to prepare a draft evaluation report using data and descriptive text from a variety of sources (for evaluation report preparation).
4. Responsible for maintaining local computer records of Cedar staff time usage against evaluation projects and other activities.
5. Organise and keep under review appropriate manual and computer (Access database) filing systems for maintaining records of Cedar projects, CEDAR/Assets Evaluation reports.
6. Support Head of Cedar in formal reporting

Miscellaneous
1. Provide organisational support for various meetings, by organising the venues, preparing documents, etc.
2. Carry out all work in a manner which takes account of the safety of themselves and others and in accordance with the Cardiff and Vales UHB Health and Safety Policy.
3. Adhere at all times to the requirements for strict confidentiality and integrity of work set out in the terms and conditions of Cedar contracts and Trust employment in particular relating to contact details of NHS patients and staff.
4. Conduct all day to day work in compliance with