Regional Legal Operations Officer

2 weeks ago

Belfast, United Kingdom Citi Full time

**Are you looking for a career move that will put you at the heart of a global financial institution?**

This role will give you the opportunity to grow within the Legal Operations department of Citi, focused on law firm and external vendor management and accounts payable of a global financial institution. You will help drive innovative solutions on how Citi engages law firms, manages compliance, identifies cost-saving opportunities, and mitigates risk.

By joining Citi, you will become part of a global organization whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

**Team/Role Overview**

The Legal Operations Officer sits in the Outside Counsel Management Operations Team within Citi’s Global Legal Solutions (GLS) organization and will be based in Belfast. Primarily, this role will focus on Legal Operations including accounts payable and managing multi-party (e.g., outside counsel, alternative legal service providers) compliance with external legal policies and procedures, including Citi’s Outside Terms of Engagement and electronic billing guidelines.

**What you’ll do**

Primarily, this role will support various initiatives being driven by the Outside Counsel Management Operations Team, such as (i) Law Firm governance, on-boarding and inclusion process within the Citi Legal Panel Structure, (ii) Law Firm spend management, including oversight of value benefits (e.g., secondees, volume, and prompt pay discounts), (iii) Law Firm performance review and maintenance, (iv) Law Firm compliance with Citi’s Outside Counsel Terms, Outside Counsel Billing Guidelines, and Third Party Management requirements, (v) Maintenance and adherence to operational service level agreements and key operational metrics, (vi) delivering strategic operational support and service delivery to senior members of Citi’s legal organization, GLS, and members of the external legal community in all regions.

The Legal Operations Officer will work in close daily collaboration with other GLS teammates at all levels across functions including Finance, Technology and Project Management while adhering to GLS program goals and priorities, evaluating complex legal and operational issues and impact to Citi businesses and Citi’s broader legal organization.
- Accountable for the end-to-end supplier onboarding and payment cycle for law firms providing guidance and direction to outside counsel and non-legal vendors.
- Supervise legal operations analysts in Belfast/Tampa, responsible for ensuring production work is completed accurately and service level agreements are being met.
- Organize and conduct external legal accounts payable and matter management reviews with Internal Counsel and produce Key Performance Indicator (KPI) metrics to monitor effectiveness and efficiency.
- Conduct audits of legal operational processes and report findings. Based on the audit and quality control exercise results, instruct on process fixes (if any) and communicate throughout the organization as needed.
- Triage resolution of global legal operational escalations (e.g., authorizing law firm billable hourly rates, resolving outstanding accounts payable related queries and facilitating payments to Citi legal suppliers and vendors) by partnering with internal GLS functional leads and respective partners outside GLS.
- Represent Citi’s Legal Operations in the design, testing and implementation of applicable changes to the operational delivery processes, structure and policies, including proposing and implementing efficiencies to the global legal operational framework as needed.
- Develop measures to monitor and maintain global compliance with existing and newly issued corporate wide policies, standards, and guidelines.
- Manage issues/exceptions derived from the implementation of such policies in the region by partnering with Legal's Third Party Officer (TPO) and Subject Matter Experts (SMEs) across Enterprise and Operational Risk Management and Compliance and Controls Initiatives to develop, implement and manage applicable process improvement plans.

**What we’ll need from you**
- Accounting, Finance or Law degree preferred. Bachelor’s Degree is required.
- Practical knowledge of common legal matter management, electronic billing systems and accounts payable / receivable practices (e.g., familiarity with electronic legal invoicing, timekeeping practices, task and expense codes). Passport experience preferred.
- Must be able to work in a fast paced, deadline driven environment with mínimal supervision.
- An ability to lead and influence people across cultures at a senior level using sound judgment, successful execution of strategies, and an understanding of how to operate effectively across diverse businesses.
- Exceptional data analysis skills, including advanced proficiency with MS Office: Excel (V lookup, pivot tables, charts, and formulas), Word, Outlook, Powe

  • Regional Legal Operations Officer

    2 days ago

    Belfast, United Kingdom Citi Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This role will give you the opportunity to grow within the Legal Operations department of Citi, focused on law firm and external vendor management and accounts payable of a global financial institution. You will help drive innovative solutions on how Citi...

  • Regional Legal Operations Officer

    2 days ago

    Belfast, United Kingdom 11037 Citibank, N.A. United Kingdom Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This role will give you the opportunity to grow within the Legal Operations department of Citi, focused on law firm and external vendor management and accounts payable of a global financial institution. You will help drive innovative solutions on how Citi...

  • Regional Legal Operations Officer

    19 hours ago

    Belfast, United Kingdom Citigroup Inc. Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This role will give you the opportunity to grow within the Legal Operations department of Citi, focused on law firm and external vendor management and accounts payable of a global financial institution. You will help drive innovative solutions on how Citi...

  • Regional Officer

    1 month ago

    Belfast, United Kingdom University of Ulster Full time

    Regional Officer**Role**: Regional Officer**Department**: Global Engagement**Grade**: Business Support Grade 7 (£38,273 - £45,611 per annum)**Responsible to**: Head of Global Recruitment and Engagement**Campus**: Belfast**(Permanent/ Full-Time)** **Job Purpose**: - Ulster University is seeking to appoint a Regional Officer, who will have dedicated,...

  • Senior Legal Counsel DBS Legal

    1 week ago

    Belfast, United Kingdom Conekt Legal Full time

    Job Description InHouse Legal Counsel/Senior Legal Counsel - Belfast - Hybrid Are you a commercial lawyer/in-house counsel interested in working in a fast paced, global in-house legal team for a high growth global technology company at an exciting time in their growth journey? This role would suit a commercial solicitor working in private practice...

  • Senior Legal Counsel DBS Legal

    7 days ago

    Belfast, United Kingdom Conekt Legal Full time

    InHouse Legal Counsel/Senior Legal Counsel - Belfast - Hybrid Are you a commercial lawyer/in-house counsel interested in working in a fast paced, global in-house legal team for a high growth global technology company at an exciting time in their growth journey? This role would suit a commercial solicitor working in private practice keen to move into...

  • Senior Legal Counsel DBS Legal

    2 weeks ago

    Belfast, United Kingdom Conekt Legal Full time

    InHouse Legal Counsel/Senior Legal Counsel - Belfast - Hybrid Are you a commercial lawyer/in-house counsel interested in working in a fast paced, global in-house legal team for a high growth global technology company at an exciting time in their growth journey? This role would suit a commercial solicitor working in private practice keen to move into...

  • Office Operations Assistant

    1 month ago

    Belfast, United Kingdom Herbert Smith Freehills Full time

    **BELFAST** **THE OPPORTUNITY** - ROLE OVERVIEW - This position will play an important role in supporting the ongoing success of our Alternative Legal Services business (ALT) by creating a professional and welcoming environment for visitors to our Belfast office and providing effective and efficient support as a key member of the Business Services team. -...

  • Legal Support Officer

    2 days ago

    Belfast, United Kingdom Citi Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in analysis, problem solving and communication to Citi’s Legal Team. By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial...

  • Chief Operating Officer

    7 days ago

    Belfast, United Kingdom CJA Group Ltd Full time

    We are an independent non-ministerial government department and is the UK’s principal competition and consumer protection authority. We help people, businesses and the UK economy by promoting competitive markets and tackling unfair behaviour. The integrity, resilience and futureproofing of our operating model is critical to deliver the CMA's purpose: to...

  • Chief Operating Officer

    7 days ago

    Belfast, United Kingdom CJA Group Ltd Full time

    We are an independent non-ministerial government department and is the UK’s principal competition and consumer protection authority. We help people, businesses and the UK economy by promoting competitive markets and tackling unfair behaviour. The integrity, resilience and futureproofing of our operating model is critical to deliver the CMA's purpose: to...

  • Senior Administrative Officer

    4 weeks ago

    Belfast, United Kingdom Artemis Human Capital Full time

    Office Manager Human Capital are delighted to be assisting our client, a leading global law firm, as they look to recruit an Office Manager to join the team. joining a firm who prioritises high-quality, high-level for their clients so Office Operations in Belfast (comprised of reception, client meeting room, video conferencing, hospitality and events,...

  • Derivative Confirmations

    17 hours ago

    Belfast, United Kingdom eFinancialCareers Full time

    **Overview of Citi** Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financialproducts and services, including consumer banking and credit, corporate and...

  • Senior Data Analyst

    1 month ago

    Belfast, United Kingdom Herbert Smith Freehills Full time

    JOB DESCRIPTION About Herbert Smith Freehills As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific,...

  • Regional Supervisor

    17 hours ago

    Belfast, United Kingdom Robinson Services Ltd Full time

    **Regional Supervisor** **Belfast /Greater Belfast** **40 hours per week, Monday to Friday (flexible)** **Times can vary depending on site requirements from 6am - 9pm** **£12.50 per hour + £2500 yearly car allowance.** **THE ROLE** **The Customer** - To develop and build credible customer relationships, ensuring professional management and delivery of...

  • Litigation Legal Secretary

    4 weeks ago

    Belfast, United Kingdom Your Legal Secretaries Full time

    Your Legal Secretaries have partnered with a very busy legal firm to appoint a litigation legal secretary experienced in Plaintiff litigation. **Main purpose of the role**: **Main duties and responsibilities**: - Proof reading and correcting documents. - Opening, maintaining and closing files in line with the firm's own processes. - Diary management. -...

  • Disputes Legal Analyst

    1 month ago

    Belfast, United Kingdom Herbert Smith Freehills Full time

    JOB DESCRIPTION About Herbert Smith Freehills As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific,...

  • Compliance Officer Finance

    1 month ago

    Belfast, United Kingdom Baker & McKenzie Rechtsanwaltsgesellschaft mbH Full time

    TheCorporate Compliance Specialistwill focus on the design and implementation of complex domestic and cross border reorganizations. As part of this Group, our Corporate Maintenance practice helps clients meet their annual corporate compliance obligations such as filing statutory accounts and annual returns, as well as implementing changes to legal entities...

  • Legal Secretary

    4 weeks ago

    Belfast, United Kingdom Bridge of Hope Full time

    ** Brook Street (UK) Ltd are recruiting a Legal Secretary/ PA for our leading Public Sector Client,** **Education Authority Northern Ireland, located in their Commercial Property Dept. Dundonald.** **Job Purpose** - To act as Personal Assistant to a Solicitor within EA Solicitors - To assist with commercial property matters and the investigation and defense...

  • Legal Support Deputy Officer

    14 hours ago

    Belfast, United Kingdom Citigroup Inc. Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in analysis, problem solving and communication to Citi’s Legal Team. By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial...