Apprentice Administrative Assistant

4 months ago

Bristol, United Kingdom Allbuild Bristol Limited Full time

**VACANCY - FULL TIME, APPRENTICESHIP**

**Apprentice Administrative Assistant**

**About Allbuild Bristol Ltd.**

We are a leading domestic and commercial construction and reactive maintenance specialist and work with a variety of clients to maintain and renew homes, properties and public building. We help our clients meet the challenge of managing restricted personal or company budgets by delivering the highest standards of work in the most efficient manner possible, reliably, on budget and as specified. Our experience lies in both public and private sectors. This includes education, healthcare, commercial, government, social housing and leisure. We deliver services which are geared towards high levels of customer service for works in and around occupied premises. We take great pride in ensuring that all client requirements are met to the highest possible standards.

Our aim is to develop long-term partnering relationships with clients. Relationships based on trust and repeat business. We therefore ensure that we provide the ongoing support required to meet the planned and emergency maintenance needs of our clients. During our 6 years in business, we've established a reputation for quality delivery, supported by outstanding process, exemplary training and continuous investment; consistently outperforming our competitors in terms of value for money and satisfaction. Today, we are one of the fastest growing building services companies in the South West. We at Allbuild Bristol Ltd are proud to work and invest in the communities in which we operate. Generating value beyond the short-term impact of our work. We offer complete solutions and combine expertise in repairs and maintenance, electrical, gas and renewable energy services and construction.

We are proud to be an equal opportunities employer and thrive on promoting a harmonious working environment and team spirit for all levels of employees throughout the company. Allbuild Bristol Ltd want to employ talented people that align well with our core values and place the client at the heart of what they do.

**Role Overview**

Are you looking to learn and earn in an exciting, fast-paced administrative role to gain skills and expertise within a friendly, supportive team? This role is an exciting opportunity for an Apprentice Administrative Assistant to join one of the South West’s leading reactive maintenance and construction specialists. Whether you are a looking for your first job or looking to expand your administrative skills, this job may be for you

**Benefits Package**
- (08:00-16:00 Monday-Friday)
- 20 days holiday per year + bank holidays (+ birthdays off as additional leave)
- Company pension
- Potential progression within the company once Apprenticeship complete

**Main Duties & Responsibilities**

You will be responsible for carrying out a variety of administrative tasks throughout the office, supporting our management, HR and finance teams while working towards an NVQ Level 2 Credit Control & Collector.
- Jobs may include:_
- Preparing, organising and storing information in paper and digital form
- Diary management if/when needed
- Arranging travel and accommodation
- Organising post and deliveries
- Supporting timesheet completion and submission
- Creating and chasing invoices for works completed
- Assisting with company Payroll & HR (alongside Office & Business Development Manager)
- Updating computer records using our databases and maintaining office systems
- Printing and photocopying
- Ordering office/business supplies
- Liaising with suppliers and contractors
- Liaising with staff within our company (to include labourers and sub-contractors)
- Supporting the Director, Contracts & Project Manager and Office & Business Development Manager with administration tasks on a daily basis
- Supporting with recruitment (paperwork)

During your normal working days, you will be required to work in our Bristol Office with 20% training-based.

**Person Specification**

**_Full training will be provided as part of the Apprenticeship_**

**Technical Requirements**
- Knowledge of using Microsoft software (Word/Excel/PowerPoint/Outlook)
- GCSEs in Maths & English - this can be completed alongside your Apprenticeship if not already obtained

**General Knowledge Requirements**
- Experience of working in a team
- Knowledge of general administration tasks
- Confidence of managing and improving internal and external client relationships

**Personal Requirements**
- Effective problem solver
- Excellent communication skills
- The ability to use your initiative
- Interpersonal skills, networking, and ability to build strong working relationships
- Open to beneficial change
- Excellent time keeping, punctuality and reliability is a must
- Patience and adaptability
- Good attention to detail
- Ability to work well with others
- Exceptional customer service skills
- Be open to direction, using initiative to seek advice where necessary

**Job Types**: Full-time, Appren

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