Executive Pa

**Job Purpose**:
Provide exceptional support to multiple members of the Exec team.

**KeyAccountabilities**:

- Diary management and Outlook support when required
- General typing of letters, orders, reports, spread sheets and presentations
- Provide a professional response to enquiries by phone, online and face to face
- Proactively remind stakeholders across the business of deadlines for reports, actions, meetings and submissions
- Work without supervision and anticipate the needs of the Exec
- Obtain and collate materials ahead of meetings
- Coordinate and implement meeting arrangements including sending invites with agenda, booking meeting rooms, organising equipment and appropriate catering
- Maintain digital records alongside paper document filing and retrieval
- Preparation, reconciliation and submission of Exec expenses
- Booking accommodation and travel as required
- Preparation and collation of reports, taking and distributing minutes, presentation slides etc
- Maintain strong working relationships across business functions
- Work closely with and cover the holidays of other PAs in the business
- Binding of the Board Papers

**Person Specification**
- Full range of PA skills including organisation, prioritisation, forward planning and administration
- Approachable, flexible and professional
- Ability to communicate confidently at all levels
- Team player
- Able to handle sensitive information and maintain confidentiality
- Strong planning and time management skills
- Creative approach to problem solving with the ability to work effectively under pressure
- Excellent attention to detail and accuracy skills
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Experience of scheduling travel arrangements