Current jobs related to Bid Co-ordinator - King's Cross - Le Pain Quotidien

The role
- Act as a focus point to all London office-winning Directors.
- Lead the production and preparation of high-quality bid documents and proposals in response to client Invitations To Tender (ITTs), Requests For Proposals (RFPs), Pre Qualification Questionaries (PQQs), and any other ad-hoc bid/expression of interests requests.
- Coordinate bid schedules and deadlines, ensuring that all stakeholders are aware of timelines and deliverables to meet submission requirements and all responses to requests for proposals and submissions deadlines are made within ample time.
- Review and edit all bid documentation for clarity, coherence, consistency, and compliance with Hoare Lea standards and client requirements.
- Responsible for allocation and tracking questions and responses across the business, writing original responses, plus re-writing, editing, and improving key responses.
- Read and understand briefing documents from both public and private organisations.
- Responsible for proofreading final material and providing technical and commercial writing skills where required.
- Build internal and external relationships with individuals to create quality bids.
- Identifying areas of improvement to the bid process whilst obtaining and sharing best practices.
- Develop and use creative approaches to the writing and presentation of bids.
- Arrange and undertake all post-bid reviews.
- Assist in the production, graphic design, delivery, and management of bids, PQQs presentations, and adhoc business development material.
- Contributing proactively to develop and improve all areas of Hoare Lea's office marketing material and databases.
- Maintaining a database of bid information, updating as required, both locally and uploading exemplar answers to the intranet for others to use.
- Learning and owning Hoare Lea’s brand guidelines for work-winning materials (CV's, Case Studies, Bid Documents, Capability Statements, Presentations, etc) as well as working with the wider, national bid community.
- Working with Hoare Lea’s Central Marketing and Bid Knowledge Groups, drawing on their experience and material available; as well as producing documents to standard formats, and sharing them with the wider Practice.
- Research associated areas such as potential client's key contacts, lists of upcoming Framework opportunities, and site acquisition information.
- Tracking and distribution of relevant notices published (OJEU searches).
- Ownership and management of key tender portals, registrations, and updating company information as required.
- Management of Frameworks and the opportunities which materialise through them.
- Perform and promote behaviours that reflect the Hoare Lea core values.

What we are looking for

An experienced Bid Coordinator with a great track record of winning work. You’ll be able to demonstrate a passion for writing and attention to detail. You will have excellent written and verbal communication skills, with the ability to translate technical information in a creative format. You will also possess:

- A minimum of 3 years working as a Bid Co-ordinator
- Industry knowledge (preferable but not essential)
- Outstanding interpersonal skills with a good degree of commercial awareness
- A highly organised nature and feel comfortable in coordinating and managing multiple bids
- The ability to stay calm and focused in a fast-paced environment, managing multiple concurrent deadlines
- The aptitude to meet various deadlines, while maintaining the expected high-quality standards
- Experience with formatting, reviewing, and proofreading of materials for content and grammar
- A proactive, self-starter, able to confidently make independent decisions
- Knowledge of MS Office including Word, Excel, Publisher, and InDesign. Must be proficient in PowerPoint
- Willingness to travel throughout the UK on occasion

**Salary**: £33,000.00-£40,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee stock purchase plan
- Life insurance
- Private medical insurance
- Referral programme

Schedule:

- Monday to Friday

Application question(s):

- Do you have knowledge of MS Office
- Word, Excel, Publisher, InDesign and Powerpoint?
- Are you willing to travel throughout the UK on occasion?

**Experience**:

- Bid Co-Ordinator: 3 years (required)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- King's Cross, Greater London (required)

Work Location: In person