Cre Shared Services Assistant

3 weeks ago

Plymouth, United Kingdom paretofm Full time

**Location **:Romania

**Contract Type **:Permanent

**Hours**: 40 hours per week

**Reporting to**:CRE Lease & Shared Services Manager

**Benefits**:

- 21 days annual paid leave

**Overview**:
The CRE Shared Services Assistant is part of a central team and provides support to multiple Workspace Teams across different regions. In this role, you will have the opportunity to lead on specific aspects of day-to-day workspace services to drive quality and performance standards to provide customer-focused, cost-effective, and efficient workspace support service across multiple locations and regions.

**Role Responsibilities**:

- Provide full administrative support to various Workspace teams across the business.
- Raise and release purchase orders using the Oracle iProcurement/Purchasing modules daily
- Assist with the tracking and processing of workspace invoices, Investigate and resolve discrepancies between invoices, good receipts, and purchase orders
- Maintain database of CAFM system across multiple locations and support with any updates required.
- Track PPMs across multiple locations and ensure all preventive maintenance works are carried out according to the schedule while requesting status updates from workspace managers.
- Supplier Management
- Act as a point of contact for different suppliers
- set up meetings, schedule works, and ensure closure of outstanding tasks.
- Assist the Workspace Managers in tendering process and supplier selection process.
- Ordering office supplies and replacements where required
- Generate reports in accordance with CRE reporting requirements
- across a number of platforms.

**Essential skills and experience**
- Some relevant property-related or administration experience.
- A passion for all things Property, Workplace, and the build environment
- First-class written and verbal communication skills.
- Proficiency in the use of MS Office including Outlook, Word, and Excel.
- Excellent organizational skills
- Excellent time management.
- Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels.
- Ability to work on own initiative without close supervision and as part of a team.

**Desirable skills and certification**
- Oracle based finance systems
- IOSH working safely / IOSH managing safely
- CAFM and/or other facilities management software suites.

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