Project Administrator

OCU Nettworx (Part of the wider OCU Group) have an exciting opportunity for a Project Administrator to join their team in Huntly.

As a Project Administrator, you will play a crucial role in supporting project teams by providing administrative assistance and ensuring the smooth operation of project activities. You will be responsible for maintaining project documentation, coordinating meetings, and assisting with communication among team members and stakeholders.

**Duties and Responsibilities**:
**Documentation Management**:

- Maintain and organize project documentation, including project plans, schedules, budgets, contracts, and other project-related materials.
- Ensure that project documents are accurate, up-to-date, and accessible to project team members and stakeholders as needed.
- Assist in the preparation and distribution of project reports, presentations, and other documentation as required.

**Meeting Coordination**:

- Schedule and coordinate project meetings, workshops, and presentations, including booking meeting rooms, sending invitations, and preparing meeting agendas and materials.
- Record meeting minutes, action items, and decisions made during meetings, and distribute them to relevant stakeholders in a timely manner.
- Follow up on action items and deadlines to ensure that tasks are completed on time and within scope.

**Communication Support**:

- Assist in facilitating communication among project team members and stakeholders, including responding to inquiries, forwarding messages, and relaying information as needed.
- Maintain contact lists, distribution lists, and communication channels to ensure effective communication flow throughout the project lifecycle.

**Resource Management**:

- Assist in managing project resources, including personnel, equipment, and materials, by tracking availability, utilisation, and allocation.
- Coordinate with vendors, suppliers, and subcontractors to procure goods and services required for project activities and maintain accurate records of purchases and expenses.
- Assist in maintaining project budgets, tracking expenditures, and preparing financial reports as required.

**Quality Assurance and Compliance**:

- Support project managers in implementing quality management processes and procedures to ensure that project deliverables meet the required quality standards and specifications.
- Assist in conducting regular reviews, inspections, and audits to monitor project performance and compliance with regulatory requirements and industry best practices.
- Document lessons learned and best practices for future reference and continuous improvement.

**Skills and Experience**:
**Qualifications**:

- Bachelor’s degree in business administration, Project Management, or related field.
- Proven experience in project administration, coordination, or related role, preferably within the relevant industry.
- Strong organisational skills, attention to detail, and ability to manage multiple tasks and priorities simultaneously.
- Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Knowledge of project management methodologies (e.g., Agile, Waterfall) and best practices.

**Certifications**:

- Project Management Professional (PMP) certification or equivalent is desirable.
- PRINCE2 Foundation certification or other relevant project management certifications would be advantageous.

**Company Information**:
Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.

Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.

We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.

We believe that being successful is a choice.

We choose to be successful.

We are OCU, ‘One Company United’.

**We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.