Fleet Administrator

3 months ago

Birmingham, United Kingdom RGIS Inventory Specialists Full time

**RGIS Fleet Administrator - UK and ROI**

**Location**:Birmingham, NEC area. Office based with one day per week home working after initial training period.

**Working Pattern**:Monday to Friday. 30 hours per week. Flexible working available.

As an **environmentally responsible company** RGIS is committed to introducing “greener” vehicles to our fleet and increasing our proportion of electric vehicles. The Fleet Administrator will be at the forefront of this initiative and will be tasked with **researching and then implementing policies** to achieve these goals.

**Position Benefits**
- **Up to £27,000 per annum pro-rata based on a full time working week of 37.5 hours**
- **25 days annual leave plus Statutory Bank Holidays**
- **Private Healthcare Insurance**
- **Private Dental Insurance**
- **Life Assurance at 4 x Annual Salary**
- **Group Income Protection**
- **Company Pension Scheme with contributions matched up to 6%**

**Key Accountabilities**
- Ordering & sourcing new vehicles in accordance with future and current demand
- Researching opportunities to introduce “greener” vehicles across the fleet
- Maintaining the fleet budget with a focus on improving cost efficiency
- Drafting and implementing effective policies regarding fleet operations
- Monitor the effective use of the fuel / electric charging mileage expense process and manage fuel cards
- Managing strict vehicle maintenance and servicing schedules and ensuring all grey fleet records are compliant
- Arranging and maintaining driving licence checks
- Overseeing the introduction and approval of new drivers including driver documentation compliance
- Organising and monitoring driver training modules to ensure compliance
- Utilising and maintaining the vehicle GPS tracking systems (Quartix and SAMSARA) and preparing weekly reports for management
- Oversee the management of parking and speeding fines, driving violations etc.
- Assisting with annual fleet insurance renewal to obtain competitive quotes

**Person Specification**
- Previous experience in Fleet Management, preferably including the management of electric vehicles
- Previous experience in a role involving data analysis and reporting
- The ability to plan, organise and prioritise own workload efficiently
- Previous experience working at pace and to tight deadlines
- Highly developed interpersonal skills with the ability to deal with internal and external stakeholders including Senior Managers
- Experience working with Microsoft Office packages, specifically Excel to an intermediate/expert level
- Experience of working within a multi-site operation

**About RGIS**

RGIS is the leading Inventory Solutions provider in the UK and ROI with trusted technologies and over 1800 employees who all live and breathe the same core values.

1. Integrity - We do the right thing Safely honouring our commitments and taking accountability demonstrates our positive nature

2. Excellence - We challenge the status quo Expecting more out of everything we do is part of our DNA

3. Respect - We treat others the way we want to be treated Appreciating our fellow teammates and customers is at our foundation

4. Teamwork - We work together Collaborating is key to our success because when we cooperate, we achieve more

5. Innovation - We think big Creating new technologies and ideas to improve how we do business is our passion

**Job Type**: Part-time
Part-time hours: 30 per week

**Salary**: Up to £27,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Life insurance
- Private dental insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Fleet Management: 2 years (preferred)

Work Location: Hybrid remote in Birmingham

Reference ID: FleetRGIS

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