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Legal Pa

4 months ago

City of London, United Kingdom S&G Recruitment Full time

We have an exciting role for an experienced Legal **PA** to join an **international law firm** with offices across the United States, United Kingdom, Europe, Asia, and the Caribbean. You would be joining their fantastic London Office, based close to City Thameslink, St. Pauls and Blackfriars. Do you enjoy a fastpaced environment? Are you a good communicator with**a high level** of interpersonal skills? Self-starter and **very organised** and accurate with **excellent attention to detail.**You will support projects for the Senior Management Team (CEO, COO, Global Finance Director, Global Risk Director and Head of Partnership Tax).

**As a Legal PA your responsibilities will be (but not limited to)**:

- Dealing with confidential issues in a responsible way
- **Assist the Executive Assistants / Senior Management Team with**:

- the coordination of meetings, collating agenda items, circulating papers in advance, taking minutes and circulating action points post meeting;
- conducting data research and analysis and re-arranging in a coherent format for presentation;
- co-ordination of the communications to partners regarding their tax return process including scheduling meetings for tax team members with individual Partners; collating and distributing paperwork (including the use of mail-merge), booking meeting rooms;and e-filing;
- the production of the firm’s annual business plan;
- the organisational aspects of the Global Partner appraisal process including scheduling appraisal meetings, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork;
- the administration of the partner capital loan process;
- updating and maintaining areas of the firm's intranet system to include the Management and Partner only sections.
- **Extensive and often complex diary management**; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance.
- Arranging **complex travel arrangements** working across numerous time zones including producing detailed itineraries, anticipating any additional requirements and obtaining visas if required and keeping HR informed of movements.
- Produce accurate, high quality typed work (to the standardisation requirements) from audio and script work, using any of the software packages and document management systems available on the system, providing a same day service or more urgently as required.
- **Proofread** documents to ensure an accurate and high standard is maintained, demonstrating strong attention to detail at all times.

General secretarial duties such as answering calls and assisting them in resolving any queries, processing expenses using Chrome River, e-filing, drafting complex correspondence, producing mail merges, spread sheets and PowerPoint presentations.
- **You must have a legal background/worked within in a legal environment**_
- Filesite, Bighand, 3E, Interaction, Chrome River (along with word, excel, powerpoint)
- at least 3 - 4 years experience working in a professional environment as a PA or EA (law firm preferred)
- Excellent academic background
- Typing speed 65+ words per minute
- Strong business writing and numeracy skills

This is a full time position, either 9am-5pm or 10am-6pm flexibility is a must.

Excellent benefits package, including pension, medical, season ticket loan, gym memberships and on site restaurant and much more