Quotations Administrator

**Job Title: Commercial Assistant**

**Company**: Mullen Property Services Ltd

**Location**: Shepperton

**Salary**: Negotiable

**About Mullen Property Services**: Mullen Property Services Ltd is a well-established property maintenance company based in Shepperton, dedicated to providing high-quality property maintenance and repair services since our inception in 2016. We take pride in our commitment to excellence, professionalism, and customer satisfaction. As we continue to grow, we are seeking a dedicated Commercial Assistant to join our team and contribute to our success in commercial property maintenance.

**Key Responsibilities**:
**Administrative Support**: Provide administrative assistance to the commercial team, including managing schedules, coordinating meetings, and handling correspondence.

**Client Communication**: Act as a point of contact for clients, addressing inquiries, scheduling services, and ensuring timely responses to client requests.

**Cost Estimation**: Assist in preparing detailed cost estimates using a schedule of rates for materials, labour, equipment, and subcontractor services to be submitted as a quote.

**Documentation**: Maintain organized and accurate records of quoted works, variations, invoices, and other relevant documentation.

**Reporting**: Prepare and update reports on works status, financials, and other relevant metrics as needed.

**Vendor Relations**: Assist in managing relationships with vendors and suppliers, including obtaining quotes, tracking orders, and ensuring timely delivery of materials and equipment.

**Cost Tracking**: Assist in tracking job costs and expenses, helping to ensure works are delivered within budget.

**Compliance**: Ensure that all assigned works adhere to regulatory and safety standards, as well as company policies and procedures.

**Qualifications**:

- Previous experience in an administrative or assistant role, preferably in a property maintenance environment.
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to detail and accuracy in documentation.
- Ability to work independently and collaboratively as part of a team.
- Problem-solving skills and the ability to adapt to changing priorities.
- A positive attitude and a commitment to exceptional customer service.

**Benefits**:

- Competitive salary (Negotiable).
- Opportunities for professional development and growth.
- Collaborative and supportive work environment.
- Employee discounts on company services.
- Company-sponsored training and ongoing learning opportunities.

To apply, please submit your CV and a cover letter outlining your interest and any relevant coursework or experiences. We look forward to welcoming a motivated Commercial Assistant to our team at Mullen Property Services Ltd.

**Salary**: £27,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Raunds: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of experience do you have dealing with the Construction Industry SOR codes? (Schedule of Rates)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- quotation: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person

Reference ID: EF01092023