Estates Monitoring Assistant

3 weeks ago


Portsmouth, United Kingdom Portsmouth Hospitals University NHS Trust Full time

Summary The prime focus for this position is to monitor the performance of the Estates Hard Facilities Management (FM) services under the Private Finance Initiative (PFI) Contract. Services that are included in the PFI contract are: Car Parking, Catering, Domestics, Grounds, Pest Control, Portering, Post, Receipt and Distribution, Security, Telecommunications, Linen, Waste, Helpdesk, Housekeeper and Estates. Undertake planned and random auditing of the services. Undertake investigations and inspections of the Estates facilities.

Assist in the review and implementation of systems that will support continuous improvement of services. Key Responsibilities: Monitor all Estates Hard FM services in respect of quality, compliance, and sustainability, and provide reports to various Trust groups and stakeholders. Evaluate and analyse current service delivery of the Estates Hard FM services against internal service level agreements and in line with the PFI output specifications and contract monitoring agreements. Undertake scheduled inspections, as well as targeted visits, to ascertain the condition and compliance of the Estates facilities.

Assist with the review and development of a Estates Facilities monitoring system with the PFI partner through preparation of audit tools. Assist in maintaining a Estates Facilities monitoring database. Provide input to the quality monitoring system as an integral part of the service specifications. Provide input to the reporting system for the Trust as an integral part of the PFI project.

Prepare data in support of contract variations, which will feed into the overall cost for the service. Gather PFI workload data, which will support contract performance and financial variations. Participate in Estates Facilities monitoring meetings as required. Provide appropriate advice to Trust staff with regards to the Estates Hard FM Services.

Analyse and interpret PFI contractors data records and reports. General administration duties. Develop as an individual by taking personal learning responsibility. To undertake any other duties commensurate with this banding as required by the Trust.


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