School Administrator

**Basic Salary**: £18,434.38 FTE: £21,493

**Contract**: Term Time Only

**Hours**:8.15am - 4pm Mon -Thurs 8.30am - 3pm Fri

**Benefits**:Company Pension, Life Assurance, Employee Discount Scheme

**Location**: Easthorpe School Ruddington, Nottinghamshire

**About Us**

We are expanding our Special Educational Needs provision by opening a new school with a full capacity of 80 pupils at Ruddington just south of Nottingham.

Our mission is to provide each pupil with a diverse and appropriate education in a safe, supportive environment that promotes self-discipline and engagement, inspires learning and encourages aspiration and achievement. The school will work with vulnerable children with a wide range of complex needs from 7 to 16 years

We are looking to recruit a School Administrator. The main purpose of the role is to provide an effective and efficient clerical and welfare support to the school, including pupil attendance.

**Role responsibilities**

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
- Promote the safeguarding and welfare of all pupils and visitors
- Promote and act on initiatives to improve Quality of Life and well-being for pupils and staff

**Reception**:
The school administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner

**Key Tasks and Activities**:

- Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
- Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor’s badge
- Accurately maintain the shared calendar and update the school information
- Provide refreshments for visitors
- Work on parent’s evening and other evening events as required
- Have an effective and efficient resource process, keeping the resource ordering up to date and chasing where appropriate
- Inform the relevant staff member when deliveries arrive
- Distribute internal and external post and correspondence as appropriate
- Arrange the ID cards for all new starters and governors for the School
- Liaise when necessary with transport services and taxi suppliers for pupil transport
- Support education staff with providing work experience opportunities for pupils

**Administration**:
Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.

**Key Tasks and Activities**:

- Produce letters and memorandums
- Undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues.
- Be responsible for the maintenance and monitoring of the photocopier
- Provide administration assistance as required by the Leadership Team including ordering resources
- Ensure all information is treated confidentially and have absolute discretion at all times
- Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers;
- Schedule and attend school-based meetings with parents/carers as necessary;
- Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required.
- Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
- Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
- Ensure that documents are prepared, and data is entered onto SIMS
- Undertake stocktaking and ordering of materials and equipment as required
- To support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits
- Oversee and manage the school diary including room bookings and meeting schedules

**Attendance**:
**Key Tasks and Activities**:

- Monitor and track whole school attendance and punctuality and to send out letters where appropriate;
- Assist with the production of termly reports for the Head Teacher and Governing Body;
- Develop and maintain links with parents/children and the local authority’s Educational Welfare Service;
- Monitor and ensure that correct attendance codes are entered in class registers and on SIMS;
- Contact parents/carers to establish the reasons for pupils’ absenteeism by telephone and letters
- Work closely with the Deputy Head and Head Teacher to establish and agree upon authorised absences and agree actions accordingly
- Maintain and monitor the school’s attendance records and produce returns and report as necessary
- Monitor and maintain an accurate computer record of pupil attendance
- Monitor the late arrival of pupils and maintain an accurate and up to date computer and paper-based records and files
- Advise and assist parents/carers to maintain