Personal Assistant

5 days ago

Swindon, United Kingdom Zurich Insurance Full time

**Location: Swindon (hybrid working)**

**The opportunity**

Are you an experienced Personal Assistant/Team Co-ordinator looking for a new role? An exciting opportunity has arisen to provide support to our senior managers and the wider Sales team within our Retail Protection business

Many of our employees work flexibly in a variety of different ways, including part-time, flexible hours, job share, an element of working from home or compressed hours. This is because we want the best people for our roles, and we recognise that sometimes those people aren’t available full-time. Please talk to us at interview about the flexibility you may need.

**What will you be doing?**

The role sits within the Sales Operations Team and provides a range of support for the Sales Operations Manager and the wider Sales team, in conjunction with diary, inbox and travel management of our senior managers. Some of your responsibilities /skills will include:

- Coordinating and maintaining schedules of meetings/appointments and taking minutes at meetings
- Managing confidential administrative work
- Greeting and liaising internal and external guests
- Handling internal and external enquiries
- Composing of routine and non-routine correspondences from brief notes, oral or written instructions
- Supporting with organising internal and external events
- Producing presentations in advance of internal/external meetings
- Coordinating travel logistics
- Preparing expense reports and handling payments for expense items
- Providing appropriate data and analysis for monthly financial reporting to support financial decision making
- Preparing HR reports and supports various HR processes
- Identifies and complies with the main principles relevant to legal and regulatory controls that govern standard work practices
- Monitors business processes to identify opportunities for improvement
- Provide support to wider team members
- Works coherently with the Executive Assistant community to ensure best practice is carried out

**Who are we looking for?**
- Previous experience of supporting a senior members of staff
- Administrative experience including, complex diary management, organising travel and events management
- Advanced knowledge of Microsoft Office365 - PowerPoint, Word, Excel, Outlook, SharePoint
- Ability to work with mínimal supervision and in a demanding environment
- High levels of accuracy and strong attention to detail
- Strong network of support (or ability to quickly build one) and able to find ways to get things done
- Effective Communication
- Problem Solving
- Relationship Management

**Who we are**:
At Zurich we aspire to be one of the most responsible and impactful businesses in the world and the best global insurer. Together we’re creating a brighter future for our customers, our people, and our planet. With over 55,000 employees in more than 170 countries, you’ll feel the support of being part of a strong and stable company who are a long-standing player in the insurance industry.

We’ve made a promise to each other and every employee; to focus on sustainable impact, to care about each other’s wellbeing, to use our diverse expertise to be curious and optimistic and to develop the skills needed for our future.

If you're interested in working in a dynamic and challenging environment for a company that recognises and rewards your creativity, initiatives, and contributions - then Zurich could be just the place for you. Be part of something great.

**Our Culture**:
At Zurich, our sense of community is strong and we’re particularly passionate about diversity and inclusion, which we’ve won numerous awards for. We want our people to bring the whole of themselves to work and ensure everybody is made to feel welcome, regardless of their background, beliefs, or culture. We want our employees to reflect the diversity of our customers, and so are committed to treating all of our applicants fairly and with respect, irrespective of their actual or assumed background, disability, or any other protected characteristic.

We’ve an environment that places a real importance on our people’s wellbeing from a physical, mental, social, and financial perspective. We work with our wellbeing partners and industry experts to provide the best advice and access to a wealth of lifestyle support. We’re also committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities.

We’re passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity. Our charitable arm, Zurich Community Trust, is one of the longest-established corporate trusts in the UK. In that time, we’ve awarded grants and volunteered time to deserving causes in the UK valued at over £90 million.

**So make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.**
**#LI-Hybrid

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