Resourcing Assistant

7 months ago

Leamington Spa, United Kingdom WCG Full time

**PROTECTION OF CHILDREN AND YOUNG PERSONS (THE CHILDREN’S ACT 1989)**

**BACKGROUND TO THE POST**

WCG currently employs over 1300 staff and our Recruitment Team are responsible for managing all aspects of staff recruitment for the Group, across all our Colleges.

Recruitment at WCG is fast paced and needs someone who can provide professional Recruitment support throughout our process with our managers. You will work closely with the Recruitment Manager, supporting with the shortlisting and interview process across the College. The role is busy, varied, and demands very high standards and attention to detail in terms of the service provided to our customers with a proactive approach and a desire to deliver excellence.

This is an exciting opportunity for someone who is highly organised, proactive and has excellent administrative skills. You will need superb customer service skills, and be someone who can communicate effectively and provide support, guidance and advice to our customers. Strong organisational skills are needed to structure your own day and meet targets as you will be building close relationships with managers and staff.

The Recruitment Team sits with our HR department. The wider HR function includes a generalist HR team, Learning & Development, Payroll, Health & Safety and Recruitment. The function supports WCG across all College sites and the Resourcing Assistant will be based in Leamington Spa.

**DUTIES AND RESPONSIBILITIES**

Some of the key duties for this role are listed below:

- Collating recruitment papers for consideration at our Post Management Group (PMG)
- Ensuring Job Descriptions are correct and in the correct format. The post holder will also support managers in the production of these documents
- Writing adverts and advertising vacancies on a range of online and social media
- Providing pro-active vacancy support by monitoring hard to fill vacancies, developing pro-active recruitment methods to reduce the time taken to fill our vacancies
- Support managers on the interview panel
- Support the administration associated with new starters and leavers
- Manage own and departmental incoming calls and inbox on a daily basis, responding to enquiries in a timely manner.
- Maintaining personal files and departmental archiving

**In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.**

The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.

**HEALTH AND SAFETY**

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.

**SAFEGUARDING**

Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with.

**ANNUAL LEAVE**

The College offers a generous annual leave entitlement to support staff, commencing with 25 days rising to 28 days after 5 years’ service, pro rata per annum plus 8 statutory days (Public & bank
Holidays) and College closure days (all pro rata for part time posts).

**HOURS OF WORK**

The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 37 hours per week.

**PLACE OF WORK**

The principal place of work will be the College’s premises based at our Royal Leamington Spa
College. However, the post holder may be required to work on either a temporary or an indefinite basis at any premises at which we may provide services.

**OFFERS OF WORK**

**EMPLOYEE BENEFITS**

When you join WCG we offer you a whole host of employee benefits, including:

- Generous annual leave entitlement plus up to 4 free College Closure days a year
- Comprehensive training programme
- Leadership & Management training programme to develop our next generation of managers
- Employee Assistance Helpline offering free, confidential, 24 hours support and guidance
- The opportunity to join our voluntary health cash plan run by Health Shield
- Free on-site gyms at most colleges
- Discounted part time and professional courses
- Cycle to work scheme
- Discounted hair & beauty treatments in our college salons
- Pension schemes
- Free will writing service
- Free car parking on-site
- Staff discounts in our Plant Centre at Pershore College

**PERSON SPECIFICATION**

**Physical Make-up**

Ability to perform the tasks as described in the job description. If you have a disability, you should not be discouraged from applying, since there are schemes available within the College which allow for the provision of special aids, premises to be adapted and other appropriate support provided.

**Essential Attainments**
- The ability to demonstrate good literacy and numeracy skills
- Excellent administrative and organisational skills with the ability

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