Music Team Assistant

3 weeks ago

London, United Kingdom Broadwick Full time

**Role**: Music Team Assistant
**Reports into**:Head of Music
**Location**: London
**Contract Type**: Full Time, Permanent (42.5 hours per week)

**Who we are**:
Broadwick Live is a multifaceted international company with headquarters in London who create, develop, own and operate a diverse portfolio of venues, spaces, events and experiences.

We believe in redefining spaces and how people experience music, art, culture and recreation by breaking down the traditional barriers. Our history and heritage is deeply rooted in music, building a portfolio of 20 global festivals before selling the portfolio in 2019 to focus on our growing portfolio of venues that includes Printworks London, Depot Mayfield Manchester, Drumsheds London, Exhibition London and Magazine London.

Collectively we strive to push boundaries and disrupt the cultural landscape by combining big thinking, bold ideas and commercial intelligence to produce spaces and experiences for discerning audiences in inspiring locations.

**Our Team**:
The Broadwick Live Music Team partner with some of the world’s most influential artists and partners to deliver powerful entertainment experiences across our impressive portfolio of venues. Our team excel at delivering diverse and exceptional programming to carefully curate captivating shows to inspire.

We’re a passionate and dedicated team and we’re always looking for like-minded individuals who share our values and believe in our vision of the future of events and culture spaces.

**What we’re looking for**:
We are looking for an ambitious and hardworking Music Team Assistant to play a pivotal role in assisting the delivery of diverse and exceptional programming across the company’s venue portfolio (including Drumsheds London, Field Day, Silverworks Island and more).

Reporting to the Head of Music, you will be tasked with supporting the bookers and advancing teams regarding all aspects of artist and event partner relations. The ideal person for this role will be dedicated to talent booking support within the entertainment industry, and have a good understanding of live and electronic music events.

You will have a natural passion for relationship-building, with budgeting and organisational skills, supporting a real ability to get things done and a strong desire to learn. This is predominantly an initially admin focused role with huge potential for growth within the organisation.

**What you’ll be responsible for**:

- Working on talent bookings and the events diary for over 100 events a year.
- Working closely with the music team, as well as national and local promoters.
- Building and maintaining strong relationships with artists, brands, managers, promoters, and other stakeholders, ensuring Broadwick Live’s reputation is being constantly improved.
- Assisting with the negotiation of deals with artists.
- Timely contracting, invoicing and the creation of internal processes to ensure an efficient, professional service.
- Drafting, negotiating and amending contracts and managing the signature process.
- Submitting invoices for payment and returning remittance.
- Flagging potential problems and/or risks with contracts and escalating to the legal team where necessary.
- Managing show budgets accurately, communicating changes clearly to finance.
- Working alongside our Artist Liaison teams to ensure all booking logistics and administration are in order, including contracting, and accommodation and travel bookings, and that artist and guest experience is a positive one.
- Collating information for hospitality and tech riders.
- Closely working with our Operations team to ensure excellent show delivery.
- Being on-site during shows to act as the primary point of contact for promoters.
- Recognising opportunities to maximise venue relationships within the industry, e.g. sponsorship opportunities.
- Contributing to the business with new ideas and taking the initiative.
- Other ad hoc administrative support duties as they arise, e.g business insurance policies, immigration, and data protection.
- These duties will extend to additional Broadwick Live venues as they open.

**You’ll need to have**:

- The ability to work quickly and accurately under pressure, and prioritise in a fast-paced environment.
- Strong communication skills, both written and verbal.
- To be organised, self-motivated, punctual and a great communicator.
- Professionalism, and the desire to improve processes and delivery.
- Creative thinking and problem-solving.
- The ability to build and maintain strong relationships with both internal and external stakeholders.
- A high level of organisation.
- Comfortable with what can be a high-pressure environment.
- Exceptional attention to detail, and a focus on getting the small things right.
- A ‘team player’ attitude, whilst also being confident and able to work independently.
- The ability to problem-solve independently and seek advice when needed.

**Nice to haves**:

- Experience

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