Executive Assistant

**EA, Private Credit & Equity**
**£24-£27p/h**
**Rolling temporary contract**

**What you’ll do**:

- Exclusive control of business schedule
- Maintain calendars, act as ‘gatekeeper’ for diary
- Arrange internal and external meetings, video and phone calls
- Proactively book and co-ordinate all travel including flights, hotels, visas and ground transportation within the Firmwide Expense Policy
- Ensure relevant agendas and itineraries are organised in advance
- Process monthly expenses in a timely manner
- Event management, such as client entertainment, closing events, offsites/onsites, social/team events, ensuring event costs are pre-approved
- Any other ad hoc tasks or projects, such as printing, filing, ordering business cards, presentation mark-ups, assisting with recruiting processes
- Managing the office space and liaising with onsite building managers when required
- Greeting clients upon their arrival and preparing documents for any internal / external meetings

**What you’ll need**:

- Excellent time/priority management skills, flexibility
- Strong team player/buddy to other assistants in team
- Ownership of all tasks, following up outstanding items without the need for chasing
- Highly organized, capable of multi-tasking to meet deadlines
- Attention to detail
- Discreet, professional manner - maintain confidentiality on all aspects of workload
- Experience processing expenses online (e.g. on Concur)
- Experience booking travel via an online booking tool
- Experience working in Private Markets, Asset Management, and/or Investment Banking preferred
- Office management experience preferably but not essential

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