Personal Assistant to Directors
2 months ago
Dibor is a family run business specialises in Home, Garden & Christmas. We have recently relocated to our new premises and we are currently recruiting for the role of Personal Assistant to Directors.
Key responsibilities for the Personal Assistant:
- Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication
- Extensive diary management - managing day to day meetings
- Administration and bookkeeping for the Director’s clients
- Preparing financial reports to pass to accounts
- Travel management
- Managing expenses - paying invoices and bills, as required
- Preparing meetings and meeting minutes taking
- Planning and organising internal and external programs and events
- Preparing reports, presentations, and briefs.
Maintaining databases and filing systems
- Well represented at all times
Skills/Experience: - Excellent organisational skills and customer service skills
- Ability to follow established processes
- High level attention of detail
- Highly organised
- Able to adapt quickly and being flexible
- Excellent at monitoring many tasks
- Ability to show initiative and being proactive
- Ability to communicate clearly and concisely with clients of all levels both internally and externally
- Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite
- Must have experience managing travel internationally
- Ability to build and maintain trusting, collaborative relationships and rapport with different stakeholders
- Ability to multitask and prioritise workloads - 2+ years experience in Personal Assistant or similar role
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
- Overtime
Work Location: One location
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