Estates Officer

6 months ago

Cirencester, United Kingdom Publica Full time

**Estates Officer**
**£31,614 to £31,628 per annum/pro rata**
**32 hours per week, 6 Month Maternity Cover**
**Cirencester with flexible working from home option**

Publica is seeking to recruit an enthusiastic and flexible individual to join the Estates Team as an Estates Officer. The role will assist in the management of the investment and service property portfolios for Cotswold, West Oxfordshire and Forest of Dean District Councils.

As part of the team, you will be a trusted professional providing an estate function for all internal and external occupiers of the three Council’s property portfolios being required to agree/ negotiate heads of terms for new lease and licence transactions and subsequent lease & licence renewals and rent reviews, resale covenants and restrictions.

This is a 6 month fixed term maternity cover post, working up to 32 hours per week. We are open to alternative suggested working arrangements with flexible options to work from. The role is varied involving correspondence, drafting reports and site visits. If you have had experience of property administration, property legal work or are a trainee surveyor this could be the role for you

**Some other responsibilities...**
- To obtain the requisite authorities to process those transactions in accordance with the Councils Schemes of Delegation for Land and Property and the Councils Acquisition and Disposal Policy and to communicate and liaise with all interested parties through to completion.
- To tender, appoint and manage agents, valuers, surveyors, and other consultants as necessary and to instruct the Council’s Legal officers in connection with the negotiated terms of property transactions (e.g. disposals/ acquisitions, leases/ licences and their review/ renewal).
- Debt recovery for rent, service charge recovery and accounts, Rating Surveyor management and EPC Surveyor.
- Assisting the Asset Manager and Property Manager in carrying out property reviews and budget preparation.

For more information please see the Job Description/Person Specification.

**You will need...**
- Minimum 4 years’ experience in a similar related role so as to demonstrate the skills and abilities required for the post
- Knowledge and understanding of the issues and legislation affecting estates and property issues and ability to negotiate on property and estates related matters
- Knowledge and understanding of keeping of financial records and the use of related IT systems
- Ability to work together with employees, colleagues and customers to resolve problems and implement change initiatives
- Good level of IT skills and experience with Land Terrier and Geographical Information Systems

You will be employed by Publica Group Ltd which was created by four partner Councils (West Oxfordshire District Council, Cotswold District Council, Cheltenham Borough Council and Forest of Dean District Council) to deliver more efficient and improved services.
Publica is a unique place to work - we are a local government organisation with a twist

Publica wants to transform the way local services are delivered. To help do this we have started to fundamentally rethink the way we design our services in the digital era so that Publica is a customer-focused organisation driven by real user needs.

**What can we do for you**
- Agile working allowing a mix of home and office working
- Flexible working arrangements (depending on the role)
- 27 days paid annual leave (pro rata if you are working part time) plus bank holidays and an extra two volunteering days off a year for you to support a charity of your choice
- Health cash plan giving you cash back on health, dental and eye care
- Pension scheme with a good employer contribution of 5% of your earnings
- Employee Assistance Programme 24/7, providing positive, preventative and supportive advice and counselling to deal with everyday events and issues
- Cycle to work scheme
- Salary sacrifice car lease scheme with huge tax and NI savings to be made on electric cars
- Access to digital financial advice (covering your pension scheme, mortgages and other finances)
- Generous sickness cover above statutory entitlements
- Additional income protection, covering 50% of your salary for potentially a further five years if you are unable to work due to sickness or injury
- Life assurance, currently four times your annual salary

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