Personal Assistant

3 weeks ago


London, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Interim Personal Assistant - Management**
**Reference no: K&C 5230247**
**Pay rate £28.31 per hour PAYE**
**This opening assignment is for 3 months**
**Hybrid role** This role will provide direct support to the executive director/ director and directors in a local authority Key responsibilities:

- To contribute to the development of effective (Director/Assistant Director) business partnerships, both internal and external, through establishing good customer relationships and by delivering high quality support services
- To support the (Director/Assistant Director) in the co-ordination and direction of corporate and/or directorate tasks and activities.
- To induct, develop, co-ordinate and monitor Administration Team/Administrative Officers/Clerical Officers and Business Administration Modern Apprentices as appropriate) as required.
- To undertake project work and assist in the preparation of research material and collation of data as required.
- To set up and maintain electronic and manual filing systems and procedures to support the (Director/Assistant Director and Senior Manager) and to ensure data quality and accuracy.
- To respond to routine telephone & written enquiries on behalf of the directorate as appropriate.
- To undertake word processing of documents and producing presentations.
- To attend meetings, take minutes, circulate documents and follow up action as required.
- To undertake a range of business support functions e.g. maintaining cost centre budget spreadsheets and co-ordinating monthly agency/consultancy returns for the Directorate

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:

- Educated to GCSE or equivalent level with a good level of numeracy and literacy
- Understanding of good customer service particularly in relation to external agencies
- Awareness of the necessary conditions for an effective and safe working environment
- Experience of inducting, managing and developing staff (if required)
- Previous experience of local government civil service in a similar role (desirable)
- Secretarial and PA skills at a high level
- Ability to handle sensitive and confidential information appropriately
- Ability to undertake research and project work
- Must be well organised and able to work to tight deadlines
- Diary Management, Inbox Management, Minute Taking

**by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.**
**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**_._**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: K&C 5230247**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.


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