Parish Administrator

**English Martyrs, Didcot and St John the Evangelist, Wallingford**

**Parish Administrator**

**Part time - 16 hours per week as agreed with the Parish Priest**

**Salary - £12 per hour**

We have a vacancy for a Parish Administrator at the Roman Catholic churches of English Martyrs, Didcot and St John the Evangelist, Wallingford.

The successful applicant will be located at the Parish Office in Didcot.

**Commencement Date**:September 2023

**Experience and Qualifications required for the role**:

- Experienced Administrator with excellent secretarial skills, time management and prioritisation skills
- Computer literate, skilled in word processing, desktop publishing (newsletter), spreadsheets, use of the internet and some experience of database management.
- Some experience in book-keeping and accounts desirable
- Experience of website management (training will be given)

**Personal Attributes**:

- Sympathetic to the Ministry and Mission of the Catholic Church
- Self motivated and flexible, with ability and confidence to work on own initiative and using own judgement without supervision, able to cope with change and work under pressure and some lone working.
- Diplomatic, discreet with a sympathetic nature and emotional resilience.

**Closing date: Friday 1 September 2023**

**JOB DESCRIPTION**

**Parish of English Martyrs, Didcot and St John the Evangelist, Wallingford**

**Job Title: Parish Administrator**

**Purpose of role**:
To provide a full confidential administrative and secretarial service to the Parish Priest and to the Parish, providing a sympathetic and efficient focal point for enquiries and administrative support.

**Based at**: 15 Manor Crescent, Didcot OX11 7AJ

**Line Manager**: Parish Priest - Fr Dominic Adeiza

**Main Responsibilities**

**How Achievement will be measured**

Feedback from (and to) Parish Priest at weekly meetings

Routine Parish administration and facilitation, including (list is not exhaustive):

- Ordering of stationery and postage stamps
- Production, updating and distribution of parish handbook
- Maintain list of sick and housebound parishioners
- Advertisement of parish events as appropriate
- Preparing and circulating Parish duty rosters in association with others
- Maintaining of parish registers
- Preparation of certificates as needed
- Updating of PAMIS (directory)
- Preparing Diocesan statistical returns
- Posting mail as required
- Preparation of service and other liturgy sheets as required
- Organising appeal dates

Smooth running of parish in relevant areas

Drafting, publishing and distribution of weekly Parish newsletter and assistance with preparation of Mass sheets and other liturgy sheets

Provision of assistance to Parish groups as requested (eg Parish Pastoral Council, Liturgy groups) and those scheduling rosters, such as for readers etc

Managing the parish 'master diary', helping to co-ordinate meeting times and locations

Managing and arranging Mass bookings and stipends

Record details and pass on to Parish Priest all enquiries for Baptisms, Marriages and Funerals

Handling enquiries in the absence of the Parish Priest wherever possible, and otherwise ensuring they are clearly passed on to the appropriate person

Organising maintenance and repairs as required

Maintain and update parish website

Provide support to parish finance officer where required

Any other duties as required by the Parish Priest

**Regular Contacts/liaison with**:
Parish Clergy and staff, parishioners including those with special responsibility and those with special needs (e.g. bereaved, homeless etc.), Clergy of other parishes, Bishop's Secretary, other Vicars General, Secretary to the Trustees, members of Parish Committees

**Experience and qualifications required for role**:

- Competent Administrator with excellent secretarial, time management and prioritisation skills
- Computer literate, skilled in word processing, desktop publishing, spreadsheets, database management, website management and use of internet
- Willing to learn new computer programs and software used in the parish or as required by the Diocese

**Personal Attributes**:

- Sympathetic to the Ministry and Mission of the Catholic Church
- Self-motivated and flexible, with ability to work on own initiative, without supervision or support from colleagues or team, able to cope with change and meet deadlines
- Diplomatic, discreet with a sympathetic nature and emotional resilience

**A Covering letter**: Please tell us how your motivation, values, skills, experience, and personal qualities demonstrate your suitability for the role (around 500 words) and why you would like to work for the Catholic Diocese of Portsmouth.

**Current CV and the details of two referees**: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

**by the Closing Date.**

**Job Type**: Part-time
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