Commercial Administrator

3 weeks ago

Oban, United Kingdom Gael Force Group Full time

**Join Our Team Commercial Administrator (Maternity Cover)**

This is initially a full-time temporary post to cover maternity leave for a period of 12 months. Subject to continued business growth, we anticipate the opportunity for this post to be extended and become permanent.

**Responsibilities**:

- Ensure invoices are generated accurately and in a timely manner according to contract terms.
- Maintain records of invoices issued and payments received.
- Create new job entries on ERP system.
- Ensure all relevant estimates and project details are accurately loaded into the system.
- Regularly update price lists from vendors within the ERP system to ensure accurate pricing information.
- Upload internal quality assurance paperwork onto ERP.
- Manage the completion paperwork for jobs and ensure data is loaded against the appropriate job.
- Provide weekly snapshots on customer orders.
- Regularly review projects to ensure materials are recorded correctly.
- Perform reconciliation at the end of each project to ensure accuracy.
- Analyse timesheets and notify relevant parties of any issues with job cost or general ledger time booking.
- Handle various supplier management tasks such as uploading files and sending out questionnaires when required.
- Oversee fixed asset tracking, ensuring alignment with financial records.
- Other tasks as may be assigned by your line manager.
- Manage Staff expenses for working away.
- Cover for Stock Controller & Administrator as required.

**Job Requirements**:
**_ Essential:_**
- Previous experience working with supplier contracts and contract terms.
- Commercial risk awareness.
- Excellent IT skills in MS Excel and proficient in Word.
- Adaptability to prioritising tasks.
- Ability to demonstrate high standards of customer care.
- Ability to maintain appropriate levels of confidentiality.

**_ Desirable:_**
- Previous experience in an accounting role.
- Previous experience with ERP systems.
- Good interpersonal skills.

**What Can You Expect**:

- Competitive salary: £25,0000 - £28,0000 per annum.
- Generous staff discount on over 10,000 product lines in-store.
- Cycle to work scheme.
- Annual leave starting at 30 days per annum, increasing with length of service.

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