Interim Executive Assistant

3 weeks ago

Slough, United Kingdom IRIS Full time

**This is a Fixed-Term Contract until the end of September 2024**

We're seeking a dynamic and professional individual to step into the role of Interim Executive Assistant and provide top-class support to our Executive team. This is your chance to play a crucial role in our business's growth journey by supporting key management members.

In this position, you'll support three Managing Directors, providing extensive diary management, coordinating global travel arrangements, and handling expenses. You'll also be the point person for important business meetings, preparing agendas, taking minutes, and ensuring action items are followed up promptly. Plus, you'll have the opportunity to get involved in key projects, where your attention to detail and business reporting skills will be highly valued.

As an Interim Executive Assistant, your main responsibilities will include:

- Providing high-quality EA and organisational support.
- Facilitating a wide range of meetings, from preparation to follow-up.
- Liaising with global c-suite clients and organising external meetings.
- Creating impactful presentations and maintaining reports.
- Acting as a key liaison between senior executives, managers, and other stakeholders.
- Handling extensive global travel arrangements and accommodations.
- Processing accurate expense claims in line with company policy.
- Ensuring professional office hospitality for visitors.
- Working independently with mínimal supervision.
- Providing comprehensive and proactive support, acting as a gatekeeper for the Executive team.
- Any other duties as required.
- Significant experience as an Executive Assistant at C-level.
- Proficiency in diary management and handling extensive schedules.
- Experience in creating informative business presentations.
- Essential skills in Microsoft Office Suite (PowerPoint, Excel, Word).
- Desirable general business acumen.

In addition to these core skills, we value:

- Judgment, flexibility, and sensitivity in time management.
- Exceptional teamwork and collaboration skills.
- Strong organisational abilities and multitasking capabilities.
- Excellent interpersonal and communication skills.
- Discretion and the ability to maintain confidentiality.
- Attention to detail and ability to work under pressure.
- Adaptability to changing priorities and a 'can do' attitude.

INDMED

As one of the UK’s largest privately held software companies, IRIS Software Group exists to simplify the lives of businesses, schools and organisations.

IRIS provides software solutions and services that substantially enhance operational compliance, efficiency and accuracy, empowering the users of our technology to look forward with certainty and confidence.

Over 4 million parents use our software to connect with their child’s school, 18% of UK employees are paid via an IRIS payroll solution, 50,000 SMEs use IRIS cloud bookkeeping and 21,000 firms rely on us for legislative compliance.

Our operational software is the invisible but essential beating heart of our customers’ businesses, supporting them in a range of objectives, from maintaining legislative compliance to boosting engagement with stakeholders and enhancing productivity.

It’s vital these mission-critical functions work first time, every time.

That’s why IRIS helps businesses run the tough stuff, stay compliant and get operational tasks done right first time, every time - so they can focus on productivity and growth.

IRIS is a company built on hiring the best people; our people are our greatest assets.

They enable us to be the innovative, market-leading, and high-performing company that we are today.

We’re delighted to be certified as a Great Place to Work and one of the UK’s Best Workplaces for Women.

These accolades confirm that our employees have a consistently positive experience at IRIS, with the certifications considering employee wellbeing, diversity and inclusion, trust in management, effective communication and recognition/reward.

IRIS is committed to engaging, rewarding and empowering our employees, and this is central to what we do.

This is why we work to create an environment where employees feel like they are part of a team.

**Phone**: 0344 815 5500

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