Laboratory Administrative Officer Supervisor

1 month ago

Manchester, United Kingdom UK Health Security Agency Full time

**Grade and Salary**: AO£20,472 - £22,377

This is an exciting opportunity to join the largest Virology departments in England. The Virology department forms part of The Manchester Medical Microbiology Partnership (MMMP), which is a collaboration between Manchester University NHS Foundation Trust (MFT) and UK Health Security Agency (UKHSA). The laboratory therefore provides both a clinical Virology service and a public health Virology service to the North-West of England and beyond.

The post holder will undertake efficient administration and clerical service in accordance with the laboratory needs. Supervise and co-ordinate the activities of administration and clerical staff working in the office area of the laboratory. Confidentiality, accuracy, and attention to detail are essential.

**The hours are**:
Wednesday to Friday 11.30 am to 8 pm

Saturday and Sunday 8.30 to 5pm.

**Your main duties will be**:

- To follow agreed protocols and policies seeking advice

where appropriate from more senior staff
- To contribute to the care, maintenance and security of

laboratory premises and equipment
- To demonstrate a positive attitude to the work of the

laboratory and other members of the laboratory team
- To respond to requests for information in a polite, helpful and

concise manner
- To maintain confidentiality in line with the Data Protection Act and following Caldecott guidelines
- Job holder is expected to participate in the Saturday morning rota and expected to participate in Sunday, Bank Holiday rosters, and “out of hours” service.
- To supervise office areas, as required ensuring priorities are dealt with effectively and the problems are resolved in a timely manner.
- Responsible for accessing and handling patient samples and request forms within the confines of a laboratory environment to enable the accurate input and onward transmission of critically accurate data in accordance with laboratory standard operating procedures and consistent with all safety and quality requirements
- Sample receipt and handling of Dried Blood Spot testcards
- Labelling of patient samples with laboratory numbers

We pride ourselves as being an employer of choice, where
Everyone Matters promoting equality of opportunity to
groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our
staff and stakeholders. To create, nurture and sustain an
inclusive culture, where differences drive innovative solutions
to meet the needs of our workforce and wider communities.
We do this through celebrating and protecting differences by
removing barriers and promoting equity and equality of
opportunity for all.

**Your main responsibilities will include**:
Supervising the clerical staff in the preparation of reports
leaving the laboratory for hospital and other clients in the UK
andaboard.YouwillbeorderingDXconsumables,
communicating with DX on undelivered items stock and daily
deliveries and organising with the storage provider the pickup
of documents for offsite storage and ensure the items are
logged on the correct spread sheets.
You will be producing the weekly office rotas.

The postholder will need to supervise the staff in dispatching
of consumables to customers from the laboratory. You will
need to carry out regular audits with regards to quarterly
Health and Safety.

Please note, as part of the interview process, you may be asked
to prepare to deliver a presentation or complete a test.

Selection process details

**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

STAGE 2 - INTERVIEW

This competition will involve an interview either by video or face to face.

Please note that as part of the interview process, you may be required to undertake a presentation or test at interview.

**Expected Timeline**:
**Interviews**: TBC

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