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Payroll Officer

4 months ago

Liverpool, United Kingdom Princes Full time

**Vacancy Name**
- Payroll Officer

**Employment Type**
- Fixed Term

**Country**
- United Kingdom

**Location**
- Liverpool

**Business Area**
- Human Resources

**Workplace Type**
- Hybrid

**About Princes**
- The Princes Group has over 7,000 employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures 350 different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.

**Role Description**

**Job Purpose**
Assist the Payroll Manager, ensuring all payrolls are processed accurately and on time, in their absence. Paying all weekly and monthly employees based at various sites in the UK, in line with HMRC compliance. Assist with development of improvements and processing procedures on a continual basis.
- **Principal Responsibilities**
- Ensure all new starter and leaver details together with other permanent element changes, such as salary increases, are entered onto the payroll system for both weekly and monthly payrolls taking account of any timing differences that can affect accuracy. Calculate pro-rata payments for both weekly and monthly payrolls. Process any CSA, Court Orders and Attachment of Earnings.
- Convert weekly and monthly timesheets ready for loading into payroll system.
- Upload expenses information to the payroll system, ensuring accuracy and performing checks.
- Interpret absence information and amend output in order to minimise errors.
- Calculate and enter temporary changes including SSP, SMP, SPP and SAP. Send SSP1/SMP1/SPP1 when applicable. Ensure SSP records are kept up to date for long term sickness.
- Provide reports for Finance and weekly/monthly filings. Complete and balance payroll journals.
- Manage childcare voucher information. Assist with reconciliation on a monthly basis, resolving queries when they arise. Perform assessments on banding re:correct marginal tax rates.
- Ensure pension administration and payments are processed accurately and on time. Process RTI and Auto Enrolment on a weekly and monthly basis ensuring the files are submitted on time to avoid penalties. Perform assessments on eligibility to the scheme and salary sacrifice eligibility.
- Ensure changes in legislation are adhered to and regularly kept up to date.
- Keep up to date with the relevant sections of company handbooks at the various sites in order to make accurate payments.
- Assist the payroll manager with ad hoc tasks for e.g. SLAs, SOPs creation and management, training of new staff.
- Provide general assistance within the payroll department as needed to aid the smooth running of the total operation, supporting team members where appropriate. Provide cover for the Payroll Manager and other payroll staff when out of the office.
- Assist the Payroll Manager with end of tax year procedures e.g. reconciliation of P35 and processing P60 forms.
- Complete administrative tasks such as management of the payroll inbox, earning enquiry forms, thirteen weeks industrial, accident forms and reference information for HR/Shared Services, plus any other queries
- Print and seal pay advices, where applicable post or electronically send to various locations.
- Assist sites with information that they require. Developing meaningful reports on the new payroll system.
- Process manual calculations to assist with queries.
- Any other ad hoc duties.

**Role Requirements**

**Knowledge, Skills & Experience**
- 5years experience of working in a payroll environment.
- CIPP membership is desirable but not essential.
- Up to date knowledge of payroll legislation.
- Previous experience of working with several different complex payrolls at the same time, in a fast paced environment. processing weekly and monthly payrolls.
- Strong IT skills including the use of Excel to a good standard - for e.g. Lookup tables & pivot tables.
- Accuracy - excellent numerical skills & attention to detail.
- Planning & organising skills.
- Ability to work as part of a team but to work autonomously too.
- Ability to use initiative to identify and solve problems.
- Ability to meet deadlines & prioritise.
- Strong communication skills.
- Desire to strive for continuous improvement.
- Knowledge of Flexipay is an advantage but not essential. Full training will be given.