Legal Receptionist

6 months ago

London, United Kingdom ABC Chambers Solutions Full time

**Receptionist (Ref:1765)**

**Up to £32,000**

**London**

Our client is a barristers’ chambers with a leading reputation for planning, environment, infrastructure, licensing, compulsory purchase and land valuation, rating, local government, ecclesiastical and religious liberty, regulatory crime, and associated aspects of EU law. Chambers is seeking a receptionist to join their outstanding clerking and administration team. This is an excellent opportunity for an experienced receptionist to join a set who were awarded Planning and Land Use Set of the Year 2022 at the Legal 500 Bar Awards.

Applications are encouraged from those who have a good understanding of the chambers’ environment. This role is a key member of the Chambers’ administrative support team with a particular focus on the greeting of clients and the smooth running of Chambers’ ‘front of house’. The receptionist represents the first impression of Chambers and sets the example of the high standards of professionalism and care that Chambers affords clients, prospective tenants, and prospective pupils.

**Duties and Responsibilities**:

- Manning reception area from 08.30am until 5.30pm (flexible depending on conference times).
- Answering overflow telephone calls into Chambers and re-directing as required.
- Meeting and greeting clients and all those who enter Chambers in a friendly and efficient manner.
- Log all the visitors in the signing in book and scan and archive them monthly.

**Conferences**:

- Meeting and greeting clients and ensuring they are assisted in a professional and courteous manner.
- Allocation of conference rooms to members.
- Showing clients/visitors to conference rooms and making initial introduction.
- Once conferences have ended, making sure the caterer is aware so that the rooms can be cleared and ready for the next meeting.
- Ordering outside lunches and catering supplies if necessary.
- Check with catering staff what is required for the following week and make Ocado orders
- Informing kitchen staff of all the following day conferences and their requirements and constant communication regarding any changes during the day
- Cover the setting up of catering in conference rooms when necessary
- Arrange the Seminar Room and Room 4 for events by moving tables in/out and setting up the chairs according to instruction from the Marketing Manager
- Assist with Event admin overflow
- Checking the stationery trays in meeting rooms and keep them stocked
- Check what supplies are needed to be replenished in the kitchen (napkins, cling film etc.) and bathrooms in the building (tissues, soaps and hand lotions) and keep the hallway hand sanitisers filled

**Administration and IT**:

- Signing for documents from couriers and directing them to relevant area if necessary (such as cleaning supplies).
- Monitoring stationery items in the Clerks’ Room and ordering supplies when required.
- Ad hoc secretarial duties.
- Operating and being familiar with Chambers’ software.
- Using Word, PowerPoint and Excel.
- Taking care of the meeting room scheduling in Chambers’ calendar
- Setting up video conferencing equipment and troubleshooting any problems and reporting them to appropriate help desk
- Setting up Zoom and Teams meetings and sending invitations for clerks and members and clients
- Arrange confidential shredding collections and make sure there are enough shredding bags available
- Monitor the locked shredding cabinets on all the floors and staff areas
- Assisting Chambers’ Manager with procuring services and supplies
- Keeping delivery notes on file to check against invoices
- Assisting the Senior Clerk with his calendar events scheduling and RSVP, travel and accommodation
- Report any maintenance issues to the Inn and/or the handyman
- Proactively monitor the cleanliness of Chambers and report any issues to the cleaning supervisor
- Help the clerking team with copying/printing, posting and courier bookings or any other admin tasks
- Updating Chambers’ loose-leaf library books

**Skills Required**:

- Excellent telephone manner and communication skills
- Team player with ability to work under pressure
- Ability to thrive in a busy working environment
- Ability to prioritize workload and make decisions
- Ability to deal with people politely and diplomatically (at all levels)
- Well presented
- Aptitude for hard work
- Good knowledge of IT
- Motivated, reliable, flexible and diligent

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£32,000.00 per year

**Benefits**:

- Company pension
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: 1765

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