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Archive Assistant

5 months ago

Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full time

To assist the Archivist and Engagement Officer in the day-to-day running of the LMB Archive, so as to provide information and resources about the LMB, its history, science and its scientists, and to support the Archive’s involvement in LMB public engagement and communication activities. To help manage LMB alumni records and engagement, and to help undertake specific projects as required.

**Main duties/ Key responsibilities**:

- To support the day-to-day running of the LMB Archive. The Archive consists of a diverse selection of physical and online resources in varying formats and provides information and resources to internal and external users.
- To help provide an up-to-date record of LMB publications through a searchable database, and source full-text copies in electronic format, or scan physical copies if required, for the LMB Collected Papers (in collaboration with the LMB Library).
- To help maintain a database of LMB alumni from leaver information provided by the Divisional Offices, ensuring consistency of entries and up-to-date contact details. Liaising with Divisional Offices for missing or incomplete information and ensuring GDPR requirements are met.
- To help maintain a database of LMB articles from newspaper and press resources, with physical and electronic access to the articles, scanning articles where required.
- To help manage on a day-to-day basis the physical resources, including manuscripts, publications, photographs, newspaper articles, recordings, models and artefacts through sorting, cataloguing and filing material in an ordered, structured way to assist retrieval and dissemination of information. To ensure correct storage and handling of material in line with best practice.
- To assist with cataloguing and sorting of donations to the LMB Archive.
- To assist with LMB alumni engagement, including production of an annual alumni newsletter, and helping to deliver alumni events such as memorial symposia.
- To assist the LMB News Team with the generation of biographical articles for the LMB’s website.
- To assist with the promotion of the Archive resources and the LMB through the website and the use of material in exhibitions, including multiple displays each year in the LMB Exhibition Room.
- To assist with general enquiries from LMB, MRC and UKRI stakeholders and external users.
- To assist with work on special projects, as required.

**Working relationships**:
You will report to the LMB Archivist and Engagement Officer.

The Archive is part of the LMB Public Engagement Team, and you will develop good relationships with them, the LMB Library and the LMB VisLab. In addition, you will develop good relationships with internal staff, especially the Divisional Administrators, and all internal and external archive users.
- Person Specification
- **Education / qualifications / training required**:

- Essential:_ Educated to A level standard or equivalent experience.
- Desirable:_ Educated to degree level or equivalent experience.

**_ Previous work experience required:_**
- Essential:_
- Experience of working in an office environment.
- Experience of managing and organising information and material.
- Desirable:_
- Experience of working in a library or archive.

**Knowledge and experience**:

- Essential:_
- Experience in Information and Communication Technology, especially database management, Microsoft Office or equivalent and the internet.
- Information literacy: experience with dealing with print and electronic formats.
- Experience of gathering information from various sources to respond to enquiries.
- A keen interest in libraries or modern archives/record management.
- Desirable:_
- Familiarity with academic libraries and library searching tools.
- Knowledge of archive storage and use of best practice.
- Interest in science and knowledge of the LMB, its mission and research.

**Personal skills / behaviours / qualities**:

Communication skills
- Essential:_
- Excellent oral and written communication skills.
- Polite, professional, approachable and consistent.
- A positive attitude and willingness to adapt and learn new things.

Organisational skills
- Essential:_
- Good organisational skills.
- Good time management skills with the ability to prioritise work and complete tasks in a timely manner.
- A proven ability to work under limited or without supervision.
- Ability to work well within a team and to use initiative when required.
Other skills
- Essential:_
- Ability to capture fine details and ensure consistency of data.
- Ability to provide accurate information and data.
- The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, includ