Personal Assistant

2 weeks ago


Dudley, United Kingdom MET Recruitment UK Ltd Full time

**Job Purpose**

To be responsible for providing administrative support to members of Faculty Executive, acting as the initial point of contact for communications and queries. The post holder will also be required to service a number of committees. The post holder will instill an ethos of professionalism, efficiency and quality across every aspect of the services provided.

**MAIN DUTIES AND RESPONSIBILITIES**

1 Providing effective assistance to members of Faculty Executive, including organising and managing their workloads, dealing with matters on their behalf where possible, delegating matters on their behalf where appropriate and prioritising issues as theyarise.

3 Maintaining an electronic diary for members of Faculty Executive

- Ensuring that, during the absence of members of Faculty Executive, all necessary and appropriate decisions are taken and matters progressed appropriately.
5 Maintaining records in appropriate formats and filing for retrieval as necessary.

6 Ensuring that members of Faculty Executive are appropriately prepared for forthcoming meetings/conferences/external visits with the relevant papers, background information, etc.

7 Providing administrative support for committees, negotiating agendas, writing minutes and ensuring all necessary follow-up actions are carried out.

8 Updating the internal and external webpages for the Faculty Executive

9 Making arrangements for travel, accommodation, itineraries, both national and international, and the compilation of relevant expense claims.

10 Organising meetings, including room bookings, refreshments, AV needs, attendance of invitees etc. Welcoming and looking after visitors.

11 Assisting at University events, ceremonies and functions as required.

12 Processing orders ad hoc, as required

13 Responsible for Faculty social media accounts, daily postings & updates

14 Supporting/assisting new members of exec team to ensure they have all resources they need prior to start date

15 Organising events within the faculty ie; conferences, away days, staff/student drop in sessions.

16 Taking charge and maintaining records of annual leave requests on behalf of your Faculty executive.

18 Update MS Teams channels on a monthly basis to ensure all new starters have been added to the relevant channels

18 Such other duties and responsibilities as may be required within the level of the post.


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