HR/finance Assistant

2 weeks ago

Cheshire, United Kingdom Cheshire West & Chester Full time

**Employer**: Create Learning Trust

**Salary**: Grade 6

**Location**: Cuddington Primary School

**Contract**: Permanent

**Working Pattern**: Part Time

**Hours**: 37 hours per week.

**DBS Check**: Enhanced

**Closing Date**: 24/08/2023 at 12:00

**Reference**: 0001/23/248896

**HR/Finance Assistant**

**Application Information**

Create Learning Trust was established in October 2019, when three Cheshire based primary schools (Little Leigh, Cuddington and Sandiway) positively embraced the greater freedoms afforded by the academies’ agenda and converted to a Multi-Academy Trust (MAT). The Trust is founded on a strong moral purpose to support others, so that young people are enabled to achieve their very best.

Our first years have been spent wisely on building firm foundations for the stability and future growth of the Trust. There has been a focus on building leadership capacity across all three schools and ensuring that highly effective structures, systems and procedures underpin all areas of its work. A central team was established to enable academy Headteachers to focus relentlessly on improving the quality of education for pupils while the functions of finance, governance, compliance, health and safety and HR have all been taken care of by central team members.

The Trust is passionate about investing in all its staff, identifying and promoting talent using the skills of individuals to make the Trust even stronger. We are now seeking a human resources/finance assistant to provide support to the central team, primarily to the Finance Manager and Director of Operations. You will also be required to work alongside the Create Learning Trust CFO, CEO and Director of Education.

**HR/Finance Assistant - Job Description**

**Job title**: HR/Finance Assistant

**Hours**: 37 hours per week (Monday - Friday)

**Working Pattern**: 39 weeks per year

**Actual Salary**: £20,755 (Grade 6 SCP 11)

**Contract type**: Permanent, following the completion of a satisfactory probation period.

**Reporting to**: Finance Manager/Director of Operations/CFO/CEO.

**Start Date**: September 2023

**Closing Date**:24th August 2023 at 12pm.

**Interviews**: 4th September 2023

**Duties and responsibilities**:
The duties and responsibilities listed below are indicative of the tasks the HR/Finance Assistant will perform and are not intended to be an exhaustive list. The post holder will be expected to take on additional responsibilities appropriate to the role as they arise to support the central team.

**Main purpose**:
To provide first-class and efficient support to the central team, assisting with HR processes and procedures whilst providing administrative support to the trust finance team.

**HR**

The HR/Finance Assistant will support the Director of Operations to deliver on the following responsibilities.
- To support with the processing of monthly pay roll.
- To support with the delivery of a new online HR system across the academy trust - via google forms.
- To obtain written references in a timely manner and monitor the prompt return

of all references.
- To assist with all aspects of DBS Disclosures and background checks, ensuring

immediate submissions, tracking and notifying the Director of Operations and school when obtained.
- Liaise with local government pension and teacher pension schemes - processing requested documentation.
- To support the Director of Operations with ensuring all single central records across the trust are compliant.
- Processing and maintaining staff absence data, monitoring, and alerting the Director of Operations of any absence triggers for employees.
- To work with pay roll and academy trust lawyers to process new starter and leavers information - contracts, offer letters, induction process.
- To maintain the upkeep of accurate and compliant staff personnel files - this will involve supporting the transition to online personnel files for all staff.
- To assist with administration of recruitment processes across all schools in the trust - including advertising vacancies, working in collaboration with Head Teachers to arrange interviews as well as tours of the school.
- To support with all other HR related queries across the academy trust whilst following safer recruitment guidance.
- Support the Director of Operations to deliver human resource processes in line with trust HR policy.

**Finance**

The HR/Finance Assistant will support the Finance Manager with the tasks below, this is not an exhaustive list:

- The ordering of goods from purchase orders raised and dealing with suppliers.
- The receipting of goods, inputting purchase invoices and sending remittances on a weekly basis.
- Processing credit card expenses and reconciling to statements.
- Raising sales invoices and monitoring the sales ledger.
- Daily monitoring of the Trust bank account and inputting of bank transactions with a view to reconciling the bank on a monthly basis.
- Entering new suppliers into our accounting system.

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