Fleet Coordinator

3 weeks ago


Birmingham, United Kingdom VCMP UK LIMITED Full time

**Your specific Duties & Responsibilities are as follows**:

- Management of vehicle transfers
- Management of deliveries, collection, cancellations
- Accident Management
- Liaison with Insurance brokers including MID & MOT
- Liaising with leasing companies, requesting, and organising documents
- Vehicle ordering and new starter onboarding
- Administration of fleet management platform including cross checks of fleet management system against other databases
- Management of random daily requests (foreign travel, broken windscreen)
- Managing all day-to-day fleet operations and employee queries
- Reporting and analysis to support management decision making
- Creation of procedure notes
- Database management
- Fuel Cards
- Contract renewal
- Processing and coding supplier invoices
- Processing and managing parking fines
- Driver and driver’s licence checks
- Organising and moving fleet vehicles (occasional)
- Fleet Dashboard
- Identify and research new business opportunities
- In collaboration with ALDs Flex and daily rental teams
- sourcing suitable vehicles for new and existing employees
- Maintaining detailed records of vehicle inspections following returns and handovers.
- Assisting with the drafting of the leased vehicle policies and updating the company Drivers handbook
- Ad hoc administrative tasks consistent with the day-to-day operations of both departments

**SKILLS, KNOWLEDGE & ABILITIES**
- Prior Office/Fleet Administration Experience;
- Strong Attention to Detail;
- Ability to Work without Supervision;
- Time Management Skills;
- Communication and Customer Service Skills;
- Proficiency with Microsoft Office Programs;
- Strong Prioritisation and Organisation Skills;
- Ability to Handle Confidential Information;
- Strong Record Keeping Skills;
- Ability to Multitask
- Mathematical & analytical skills;
- Understanding of data privacy rules;
- Honesty, Integrity, and attention to detail;
- problem-solving & critical thinking skills;

**Job Types**: Full-time, Permanent

**Salary**: From £25,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- Private medical insurance
- Referral programme
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in Birmingham

Reference ID: VCMPFLEET


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