Community Venue Assistant

4 weeks ago

Lewes, United Kingdom Lewes Town Council Full time

**Department**:Community Venues

**Location**:All Saints Centre, Malling Community Centre and Town Hall Centre

**Job Title**:Community Venue Assistant

**Grade**:Scale 3 Spinal Column Point 5-6

**Responsible to**:Community Venue Manager

**Main purpose of the role**
- To assist the Managers and deputise as required in all day-to-day operations at the venues to facilitate smooth running of events and performances at the venues.
- To supervise the buildings during operating hours on a rota basis, including split shifts, emergency cover, early mornings, evenings, weekends and Bank Holidays as required.
- To act as liaison between users of the venue and the Council, as appropriate.
- To assist in the development of the community venues’ use in accordance with established policies and programmes.
- To be responsible for basic building maintenance and cleanliness; equipment, stores and consumables.

**Key Tasks**

1. To comply with all instructions given by the Venue Managers in relation to the work in hand.

2. To act as first point of contact for hirers/promoters and other users/patrons of the venues as required.

3. To undertake all filing, typing and other office duties required to ensure the efficient management and running of the Town Council service including day to day use and management of the booking system.

4. To prepare venues for functions, ensuring the venue is well presented and that they comply with fire and health and safety regulations.

5. To assist in ensuring full compliance with conditions of all formal licenses. To assist in ensuring full compliance with conditions of all formal licenses and where appropriate setting up equipment such as seating, tables, lighting and clearing away.

6. To maintain appropriate standards of cleanliness and tidiness throughout the buildings, and proper operation of all safety-related systems/equipment and procedures.

7. To ensure that all work is carried out in a safe and proper manner to the best standard possible and using appropriate tools, plant and equipment.

8. To check that all tools, plant, machinery and equipment is used in accordance with the manufacturer’s instructions and that, as appropriate, all PPE (personal protective equipment) is worn - helmets, goggles, glasses etc.

9. To undertake health and safety checks and inspections of Town Council property, immediately rectifying minor defects if possible, reporting damage etc promptly. To include regular inspection of land; buildings; paths; fences; boundary walls; gates; signage; site equipment; fixtures & fittings etc. To promptly advise of obvious deterioration, or imminent hazard, and assist in the preparation of solutions.

10. To keep records of inspections and actions, as directed, and ensure that these are accurate, legible, and complete.

11. To undertake basic grounds maintenance and horticultural duties as required.

12. When works are not within the capability/remit of the post-holder, to monitor performance/satisfactory completion of works where carried-out by third parties.

13. To maintain appropriate stocks and availability of consumable materials.

14. To be prepared to work in any of the Town Council premises to carry out your duties.

15. To ensure security of the premises, act as key holder for Town Council properties and land as required and share duty as first-contact for emergencies.

16. To deter antisocial use, insofar as practical, and report problems promptly.

18. To comply with the Town Council’s Health & Safety Policy at all times.

20. To undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of Town Council services.

21. To undertake any other tasks commensurate with the grading of the post, as required by the manager/supervisor or the Town Clerk, ensuring that all duties undertaken are done so in accordance with Council policies, practices, procedures, and standards.
- This job description sets out the duties of the post at the time when it was drawn up. This is not to be taken as exhaustive nor exclusive. Such duties may vary from time to time to meet the needs of the service without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post._

**Key Skills & Abilities**

**Essential**:

- Ability to clean premises to a high standard
- General maintenance/ DIY skills to a reasonable standard
- Ability to deal with members of the public in a polite manner at all times
- Good communication skills
- Ability to develop good working relationships with customers, councillors, colleagues etc
- Ability to work on your own and as part of a small team
- Ability to follow written and spoken instructions
- Ability to record details clearly and complete all necessary doc

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