Buyer (Fixed Term Contract)

1 week ago

Hamble, United Kingdom Qioptiq Photonics Ltd. Full time

**Qioptiq Photonics Limited (an Excelitas Technologies Company) is a leading global supplier of opto-electronics and photonic products present in a variety of markets from medical and biotechnology to semiconductor and industrial markets, based in Hamble, Hampshire**.

The Buyer should be a strong team player with outstanding negotiation skills. They should be flexible and adaptable in their hours and tasks depending on the levels of workload and needs of the business. They should be able to work independently without too much direction and take responsibility for decisions made. The Buyer should have a strong awareness of the organization and be skilled in managing conflict especially with suppliers. The role requires an individual who is adept at communication with all levels of personnel and suppliers and should ensure they are compliant with procedures at all times. They should be creative and innovative to enable the company to move forwards.

Key duties include:
**Purchasing**
- Use Materials Requirement Planning (MRP) system to identify materials required and then ensure that these are ordered and delivered on-time.
- Create accurate Purchase Orders ensuring that part numbers, issue numbers, prices, cost centres, exchange rates and other information are entered correctly.
- Negotiate price and delivery lead-time with suppliers.
- Liaison with Accounts Payable to resolve invoice queries.
**Supplier Account Management**
- Control rejects, supplier returns and ensure corrective action is put in place to eliminate problem recurrence.
- Audit suppliers with QA and produce minutes of supplier meetings.
**Risk Mitigation**
- Expediting orders and minimisation of shortages.
- Liaison with Production Planner to highlight problems meeting delivery schedules.
- Identify new and alternate suppliers to ensure plan is met.
- Create Deviation Permits and Concessions when these are required, and ensure these are fully approved before defective material is used.
**Cost Reduction**
- Continually reduce material cost whilst not compromising quality and on-time delivery by working closely with the Purchasing Team Leader.
- Negotiate improved terms & conditions, payment terms, buffer stock, free delivery and other methods to reduce cost of acquisition
**Other**
- Support in preparing data for monthly reporting to Corporate Operations.
- Feedback risks and problems in meeting required dates to team leader / management.
- Support the company values and the Quality Management System (QMS) and Protect Company Intellectual Property (IP) in line with agreed strategy

Essential skills, qualifications and experience required for this role:

- Experience of working in a manufacturing company.
- Relevant experience of purchasing engineered parts.
- Knowledge and experience of using an MRP system.
- Good written & verbal communication skills.
- Negotiation skills.
- Accuracy and attention to detail.
- Competent with MS Office software package.
- Flexibility & resourcefulness.
- Ability to work to tight deadlines and under pressure
- Diligent and well organised

Desirable skills, qualifications and experience:

- Experience of working in a high-tech environment.
- Ability to read Engineering Drawings.
- Part CIPS qualified.
- Experience of writing contracts.
- Minimum HNC in an Engineering discipline
**Minimum Competencies**

These are the minimum standards we expect from the holder of this job description to display in their role
- Filemaker skills
- Microsoft Outlook skills
- Advanced Microsoft Excel skills
- Accuracy and numeracy skills
- Negotiating skills
- Clerical administration skills
**Behavioural Indicators**

Individual behaviours that we expect the holder of this job description to display in their role include:

- Listens actively and carefully to what others say and ask questions to check understanding.
- Takes active and positive part in team meetings and shares knowledge and information with team members.
- Listens to new ideas and demonstrates willingness to try out new ideas.
- Regularly makes positive contributions that improve working practices.
- Distinguishes between facts and assumptions and asks questions to clarify understanding.
- Remains a positive, credible and professional role model.
- Provides a high quality, efficient and reliable customer service.
- Reviews and evaluates own goals.
- Presents a positive image of the company and can successfully describes what the organisation does and why.
- Demonstrates ability to learn from mistakes and prevents the same thing happening again.
- Understands own role and responsibilities as well as the roles and responsibilities of others.
- Accepts change and is positive in adopting improved working methods.
- Recognises need to work within financial guidelines and authorisation procedures to comply with budgetary req’s
- Writes letters, reports, and other records as appropriate to an acceptable standard.
- Sets and reviews priorities for own work taking account

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