Administration Assistant

**Administration Assistant (Compliance and HR)**
**Required September 2023**

**Scale 3, point 5 - 6**
**(Full Time Equivalent, £21,575 - £21,968 + £951 Fringe)**

**37 hours per week**
**40 weeks per year (Includes one-week holiday work and one-week CPD)**

**Actual Salary Pro Rata £19,787 - £20,132**

We are seeking to appoint a well organised, efficient and motivated individual, who is able to maintain a calm, friendly and professional manner in a school environment to join our hardworking support staff.

The post holder will be required to provide administration support to the Headteachers PA and HR Manager.

West Hatch is a family and we are dedicated to developing staff and students into successful leaders. We offer wide ranging opportunities for staff to develop and take on roles that will support and open doors for them to progress in the future.

Proud of its success this is an exciting time to join West Hatch. Rated ‘Good’ by Ofsted, with a thriving Sixth Form in the top 25% of schools Nationally over the last three years; come and be a part of our future.

Closing date: Monday 10thJuly 2023 at 9am

**JOB DESCRIPTION**:
**Responsible to**: Headteacher

**Line Manager**:Headteacher’s PA

**Purpose of Post**:
To provide administrative support to the Headteachers PA and HR Manger

**Main Duties and Responsibilities**:

- Provide administration support for the Headteachers PA as required ensuring efficient and effective support for the school
- Carry out administration and filing tasks, ensuring clear procedures are in place and files are accessible to authorised staff members
- Attend and minute any meetings as required including staff briefings.
- Organise and arrange functions, meetings and conferences including refreshments as and when required
- Deal with routine calls on behalf of the Headteacher and Headteacher’s PA
- Support the Headteachers PA with the smooth running if the Governing Body
- Take responsibility for ensuring the HR Manager receives timely information relating to staffing
- Provide administration support for GDPR, to obtain and record relevant information required to process SAR and FOI requests.
- Maintain accurate records in various databases including staff training
- Track and identify staff training needs as they arise.
- Provide effective and timely administrative support to the smooth running of the whole school pupil premium programme.
- Helping to allocate pupils to mentors under guidance from SLT.
- Assessing mentoring meetings completed and not completed by mentees.
- Analysing staff that do not complete their meetings and providing reminders.
- Assessing the participation of both pupil premium and SEN pupils in extra curricula activities by year group and keeping accurate records of such participation.
- Monitoring any variances from the published extra curricula timetable to activities that are happening as evidenced via ‘Edulink’ registers.
- Organising your specific workload so that the above points are completed on a half termly basis. This will involve meeting the SLT link and presenting the information in a neat and accurate manner.
- To provide support to the HR Manager as required.
- Assist with staff recruitment including preparation of all advertisements, and submission of all documents for publication
- Prepare and distribute interview schedules and obtain references prior to interview
- Assist with the administration of pre-employment checks
- Maintain the schools staff list, review and update as changes occur

**Professional standards**:

- Carry out your role in a professional, positive and proactive manner.
- To undertake any reasonable instruction.
- Deal courteously with colleagues, pupils, parents and the public.
- Come to work suitable dressed, in accordance with the Schools Dress Code.
- Maintain strict confidentiality with regard to issues relating to pupils, parents, other staff and school business
- Set a good example to students.
- Be supportive at all times of the school’s aims and ethos.
- Work as part of a team to support the team and school objectives.
- Be familiar and comply with school policies as set by the Governing body.
- Aim for high standards of punctuality and attendance.
- Effective time management & planning
- To work flexibly, undertaking tasks as directed, commensurate with the grade of the post.

These duties are neither exclusive nor exhaustive and the post holder may be required by the Headteacher to carry out appropriate duties within the context of their job, skill or grade.

**Job Types**: Full-time, Permanent

**Salary**: £19,787.00-£20,132.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 10/07/2023
Expected start date: 01/09/2023