Junior Procurement Specialist

3 days ago

Bristol, United Kingdom DAC Beachcroft Full time

Job Introduction
DAC Beachcroft is looking for a Junior Procurement Specialist to join our Property & FM team in Bristol.

This role will help deliver optimum value for money across the business by providing procurement advise and administrative support to the Head of Procurement and Procurement team.

Main Responsibilities
**Operational**

Promote the image of Procurement through the adoption of effective communications and internal representation.
- To maintain clear records and ensure all procurement documentation is up to date and organised.
- Provide support in the maintenance and review of Procurement systems and administrative procedures.
- Maintain and update procurement records and generate reports on procurement and contracts.
- Gather information to support monitoring and assessment of markets, suppliers, and contract performance.
- Spend analysis.

**Procurement & Tender Management**
- Keeping up to date with procurement policy, processes and legislation and building knowledge of the business and supplier markets, given the rate of change in these areas.
- To work with all departments to ensure that procurement is involved in all purchases
- To assist with rationalisation of ad-hoc and special purchases.
- Ensure an effective, timely, and consistent provision of administrative support is provided.
- Provide and co-ordinate all Procurement related administrative duties across Procurement which may include, arranging meetings, taking notes, preparing agendas, assisting with formal tenders etc.

**Contract Management**
- Monitor contract management processes to ensure they are open, transparent, and competitive, and that contract performance is effective.
- Identify and evaluate existing contracts.
- Assisting with the completion of contracts as required.
- Provide the client with key information on service contracts.

**Procurement Risk Management**
- Utilising software tools Identify, mitigate, and escalate procurement risks to meet procurement obligations and maximise business opportunities.
- Escalate procurement and contract management issues.

**Procurement Systems Management**
- Provide procurement support in the use of any e-procurement system by setting up new procurements, uploading tender documentation, management of the process on the system as required including clarifications and correspondence with the tenderers.
- Collate, review, and distribute management information to enable Procurement to fulfil obligations with partner and third-party organisations.

You will have:
**Experience**
- Demonstrated ability to manage and liaise with a range of internal and external stakeholders.
- Experience of working under pressure and meeting tight deadlines, managing multiple tasks and remaining focused.
- Experience in a procurement administration role or similar.
- Experience of planning, organising and prioritising workload.
- Experience of providing an internal support service, ideally procurement-related.

**Attributes**
- Evidence of understanding of own strengths and limitations and self-development.
- Clearly demonstrates self-motivation, personal credibility, and flexibility
- Can work effectively with people with diverse skills, abilities, and experience
- Evidence of a strong sense of commitment to trust and respect, honesty, inclusiveness, and personal integrity

**Skills & Qualifications**
- Excellent organisational skills with the ability to respond effectively to multiple priorities
- IT competence (Word, Excel, Internet)
- Competent literacy and numeracy skills
- Good team work skills and actively involves colleagues across the business, builds the benefits of collaborative working.
- Be prepared to undertake studies in line with the Chartered Institute of Purchasing and Supply.

About The Company
We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.

We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK’s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-12 housebuilders.

We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the ‘Leading Individual' rankings.

Our successes have been recog

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