Legal Secretary

7 months ago

London, United Kingdom Realty Income Full time

**_Are you interested in using your exceptional organisational and project management skills to join a growing team of smart legal and real estate professionals? _**

**_If you would describe yourself as diligent and adaptable with a strong attention to detail, we would love to hear from you_**

Realty Income is looking for a professional Legal Assistant/Legal Secretary who will be based in London and responsible to work with and support our legal team based in Amsterdam and the UK. This role will handle all administrative services related to corporate entity management, the acquisition of new properties and the management of a large portfolio of properties.

**What you will work on day to day**:
Assist the Corporate legal team with the following:

- Filing and record retention on SharePoint, internal and external drives;
- Manage and update entity management system records;
- Draft simple legal documents like agendas, notices, meeting minutes;
- Collate and distribute board materials;
- Organize and circulate documents for signature in person or electronically;
- Liaise with external advisers;
- Check, track and submit invoices for payment;
- Arrange/schedule large meetings;
- Handle various requests for assistance and support;
Assist the Acquisitions and Asset Management legal team with the following:

- Compile file documentation for transactions upon request;
- Organise and manage files for numerous properties and legal entities;
- Assist with post-closing items and preparation of transaction reports and other interdepartmental communications;
- Assist with preparation and delivery of notices to tenants and third parties;
- Assist with records retention and filing, including management of documents on SharePoint and internal drives;
- Assist with managing trackers for acquisition deals, regular updating of trackers of legal information and assisting with documentation management;
- Collate and preparing responses KYC/AML documentation;
- Prepare tenant welcome letters;
- Assist with lease activity (licenses, easements, re-leasing);
- Liaise with external advisers;
- Check, track and submit invoices for payment;
- Arranging/scheduling meetings;
- Handle various requests for assistance and support.

**What we need from you**:

- Minimum of 8 years of relevant experience in a professional administrative capacity;
- Experience in real estate, and familiarity with lease and property documentation and language preferred;
- Fluent written and spoken English

**Who we are**:

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