Technical Coordinator

3 weeks ago

BarrowinFurness, United Kingdom Morson Talent Full time

A Technical Coordinator is required to support BAE Systems at their Barrow-in-Furness site. This role is a 6 month contract predominantly working in their L&D Team and supporting the PA to Academy Principal. The jobholder will be able to hit the ground running,
The role holder will undertake a range of specialist administrative duties that are specific to a department and is expected to work professionally and efficiently, liaising with internal and external stakeholders. You will be an experienced administrator witha comprehensive understanding of the systems, processes and procedures of the Department.
The role holder is responsible for:

- Undertaking a range of specialised clerical and administrative duties within a department to ensure the smooth running of the department.
- Processing complex and varied documents and information received from a range of sources in line with department standards and within the relevant company systems.
- Obtaining, formatting and analysing data from a number of sources to produce reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
- Identifies and undertakes investigation into discrepancies with products or services through checking and analysing data and checking back through information flows, within and across departments.
- Liaising with internal stakeholders, customers and suppliers (including international) and taking personal responsibility where required for certain specified accounts/contacts. Exchanging information in order to clarify a situation, resolve queries and problems.
- Maintenance and storage of technical documentation keeping filing systems up-to-date to ensure traceability so that information can be readily retrieved.
- Having a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and pro-actively facilitate any health and safety actions in support of a compliant office environment.
- Having a clear understanding of relevant document management systems ensuring that all quality standards are met.
The role holder will need to manage their own workload and recognise the importance of team working. You will support the capability development of the Business Support Function by providing on the job training to new team members around specific tasks.
Competencies Knowledge:

- Considerable experience of providing an administrative service.
- Have experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
- An understanding of how to deal with Confidential Information and how to store appropriately.
- Comprehensive knowledge of a range of work routines, procedures and systems across a discipline.
- A good understanding of how the function collectively works together in order to meet its objectives and the key Stakeholders involved.
You will have the ability to extract, analyse and manipulate data and format to meet customer requirements, and utilise relevant management systems, ensuring the data is safely recorded and stored, You will take actions at meetings and or attend and participatewhen required.
You will have comprehensive knowledge of all Microsoft Office software, particularly Excel. A good working knowledge of relevant Company IT Systems. Experience of using digital communication mediums. Good problem-solving skills and previous experience in budgetadministration would be an advantage.
Qualifications:

- Significant experience in providing an administrative service.
- Good standard of general education.
- GCSE Maths (or equivalent)
- Apprenticeship in Business Administration Level 3 or equivalent.
Morson is acting as an employment business in relation to this vacancy.
Administration filing e-filing GDPR secretarial data entry data input Excel Word Outlook Access MS Office booking system business support database management diary management minute taking document control; L&D; Training Administrator

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