Administration Assistant
3 weeks ago
Administrator
**Job Type**: Part-time
Hours: 20 per week - Flexi hours
Based: Penn and Chalfont St Peter - WFH option once trained
**Salary**: Starting at £11 per hour - £14 per hour for experienced administrators
**The Role**
Due to increased demand and organic we are looking for an experienced Administrator to join the team on a part-time basis.
**Skills and Experience Required**:
At least 2 years’ experience in the administration of offices services and general understanding of cleaning services related tasks within an FM environment
Computer literate in Microsoft packages & have the ability to quickly learn how to navigate around our cleaning software & Xero accountancy system.
Good written and verbal communication skills, able to deal with personnel who may not have English as their first language
Excellent administration and co-ordination skills
Able to work to tight deadlines and targets
Confident, engaging, uses own initiative
Strong attention to detail is essential
**HR / Admin**
Assist with recruitment of cleaning operatives and agency staff
Administration of all personnel information: absence record, holiday records & training matrix
Process all Help Desk requests quickly and efficiently
Assist with providing regular reports to the clients
Process and distribute cleaning materials, stock take and re-order when needed
Ensure all necessary processes and procedures are in place and adhered to
Maintain and file all documentation as appropriate
Coordinate and liaise with internal and external staff
Organise cleaning rotas
Provide support to Account Lead and Operations Manager
**H&S / Training**
Track equipment inventory, maintenance and repair and arrange servicing
Support the implementation and maintenance of standard training matrix
Prepare, maintain and retain all H&S documentation: toolbox talks, safety observations, workplace inspections, COSHH and RAMS
Ensure all H&S necessary processes and procedures are in place and adhered to
Assist with ISO9001, Construction Line, Safe Contractor and CHAS accreditations
**Job Type**: Part-time
Part-time hours: 20 per week
**Salary**: From £11.00 per hour
**Benefits**:
- Company pension
- Flexitime
- Language training provided
- Sick pay
Flexible Language Requirement:
- English not required
Schedule:
- Day shift
- Flexitime
- Monday to Friday
- No weekends
Ability to commute/relocate:
- High Wycombe: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Flextime
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