Bay Office Admin
4 days ago
**Higher end of salary is based on a 50 hour working week.**
**TITLE**
Bay Office Administrator
**REPORTS TO**
Office Manager
**ACCOUNTABLE TO**
Managing Director
**ESSENTIAL QUALIFICATIONS/SKILLS**
Previous office experience essential. Must possess excellent mathematical and IT skills and have an analytical and logical approach.
**Job Summary**
**Receiving and confirming orders, dealing with customer queries, updating stock and location databases. Participating in stock check and audit where required. Communicating with hauliers and drivers ensuring allocations are time efficient. Liaising with transport department regarding delivery, collection and load allocations. Running reports as required.**
**Responsibilities**
- Communicate with colleagues and customers in a professional courteous and efficient manner.
- Receive delivery driver’s onsite, allocating loading bay, and ensuring driver unloading procedure is followed.
- Check and count the product that arrives matches the goods booked in, advise immediate line manager and customers of any discrepancies or issues.
- Check Bonded Stock documents against the stock arriving in store and advise immediate line manager and customer of any discrepancies or issues.
- Book goods onto HSH/SAL computerised database and update manual forms.
- Label pallets.
- Check orders as they come in for haulier details and delivery date and put into the correct tray.
- Confirm all orders off stock at the appropriate times.
- Agree booking times with external hauliers ensuring that allocations are time and cost efficient.
- Prepare orders for next day collection.
- Printing any check/sheets and BRC documents required for coldstore operatives to complete.
- Highlight any discrepancies or concerns to immediate line manager.
- Deal with customer stock queries, run stock reports and take part in stock check/audit as required.
- Updating the computer with stock ownership changes as/when required.
- Updating stock location movements and stock adjustments on the computer as/when required.
- Check and complete weekly charge sheet.
- Perform monthly un-confirmed picking ticket checks.
- Checking the nightly transport report to ensure all orders needed for that night have been sent to the Birchin Way site.
- Supporting and liaising with the coldstore managers with administrative requirements, advising of any problems/queries or additional stock due in/out or additional work.
- Supporting the coldstore operatives with administrative requirements.
- Liaise with transport department on deliveries, collections and load allocations.
- Liaising with drivers.
- All tasks to be performed according to HSH/SAL policies and procedures.
- Any other administrative or clerical tasks required by your manager.
**Salary**: £21,840.00-£26,000.00 per year
**Benefits**:
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Redditch, B98 9DY: reliably commute or plan to relocate before starting work (required)
Application question(s):
- able to work between 6am and 7pm dependent on rotating shift pattern
Shift availability:
- Day shift (required)
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